Form

Illinois Institute of Technology Greek Event Registration Form

This form is to be used for all events that a sorority or a fraternity hosts. At all times must university, local, state, federal and national organization laws, policies, and procedures be followed. Questions should be directed to Residence and Greek Life at (312)567-3740.
Hosting Organization*
Co-Hosting Organization*

Hosting Organization Information*

	First Name	Last Name	Contact Number	Email
President
Risk Manager
Social Chair
Chapter Advisor
Chapter Member/Position Responsible for the event

Co-Hosting Organization Information - MUST BE COMPLETED IF CO-HOSTING ORGANIZATION EXISTS!

	First Name	Last Name	Contact Number	Email
President
Risk Manager
Social Chair
Chapter Advisor
Chapter Member/Position Responsible for the event

Audience Type*

Members Only Invite Only Invitation not Required
Anticipated Member Attendance*
Anticipated Non-Member Attendance*
Who is expected to attend? (Check all that apply)*

Chapter Members IIT Students IIT Faculty/Staff IIT Alumni Outside guests (Ex: HQ members, travelling consultants, friends and family not associated with IIT)
Event type? (Check ALL that apply)*

Athletics Conference Educational Program Field Trip Organizational Development Philanthropy/Community Service Recruitment Retreat Brotherhood/Sisterhood Event Social (non-alcoholic) Social (with alcohol) Formal Other
If Other, please explain:*
Name of Event*
Date of Event*
Month Day Year
Time of Event (must end by 1:30 am)*
i.e. 9:30 pm - 1:30 am..... 3:45 pm to 7:10pm
Provide a brief description of what the event will entail:*
Give a solid sentence or two describing what will be going on at this event.
Location of Event?*

Event Location's Address*

Mode of Transportation for Off-Campus Events:
Will alcohol be present?*

Yes No
How will alcohol be distributed?*

BYOB Third Party Vendor None
What non-salty food & non-alcoholic beverages will be provided?*
Monitors

Individuals listed below are responsible for the health and safety of all guests during the event; they must be present and substance-free at all times. Bar monitors must be approved by the Greek Life Coordinator, must have attended TIPS or other approved alcohol education programming and cannot be a currently enrolled IIT undergraduate. In addition, at least two individuals who serve in the capacity of Greek Chapter RA, Risk Management Chair, and/or another approved Executive Board role must be present to serve as event monitors.

Two Event Monitors and One Bar Monitor who will monitor the event:*

Chapter Property Checklist (Alcohol Events Only)

As the Sponsoring Organization, my initials indicate agreement and assumption of the following responsibilities.

Chapter Responsibility: (Complete this section only if the event is being hosted at your chapter facility)

	Initials
Checking Identification and the guest/attendance list
Visibly identifying those that are 21 or older and those under the age of 21
Not serving anyone under the age of 21 years
Maintaining control of all alcohol containers

Acknowledgement of Policies and Procedures (All Events)

By putting my initials in the following boxes, I acknowledge that I am fully aware that it is my Organization's responsibility to be in compliance with the following Policies and Procedures pertaining to social events.

Policies and Procedures*

	Initials
Greek Life Alcohol Policies
National and Local Fraternity/Sorority Risk Management Policies
Illinois Institute of Technology Student Code of Conduct and Policies

Guest List must be attached if the event is with alcohol. Maximum attendance allowed is 2 times your membership (2:1 guest to member ratio) Your Guest List is due by noon, two business days prior to the day of the event. Chapters wishing to have events that exceed the 2:1 ratio may propose to do so by contacting the Greek Life Coordinator at least 30 business days in advance of the event.*
Chapter Certification (All Events)

By signing below, I certify that the above information is accurate. I along with my organization, agree to abide by the guidelines established for this event, and that policies and procedures will be followed. My fraternity/sorority is responsible for ensuring a safe event for members and guests. I understand that in the event of a violation of these policies, the chapter(s) involved may be subject to sanctions imposed by the Greek Council's Judicial Board, Illinois Institute of Technology, and my Inter/national organization.
Full Name of Person Responsible for Event
First Name Last Name
Date of submission
/ Month / Day Year
Cell Phone Number
- Area Code Phone Number
Should be Empty:

Illinois Institute of Technology Greek Event Registration Form