Reservations & Payment
To confirm your reservation, a deposit of $15.00 per participant is required. The deposit must arrive no later than 10 days from the date you receive your forms. If the deposit is not received within 10 days, there is no guarantee that your desired weekend will still be available.
The deposit will be deducted from the final invoice. Payment is due no later than two weeks following your retreat.
An invoice will be e-mailed within 72 hours following your retreat.
The invoice will reflect the number of reservations confirmed on the Monday prior to arrival; or if not confirmed on the Monday prior to arrival, the actual number of participants on site or reservations shown on this reservation form, whichever is greater.
The lake is open from April 1st through September 30th, or when unseasonably warm. There must be Camp Evergreen lifeguards on duty when your group is in the lake. There may be an additional fee of $100 for each lifeguard used. You must have 1 lifeguard for every 20 people in the lake. If you want to use more than one element of the lake at the same time (blob, zipline, slides, high dive), you need at least 2 lifeguards on duty, even with less than 20 people.
If your group is responsible for property damage, it should be reported as soon as it is discovered. Cost of materials and labor to repair damages may be deducted from your deposit or added to your final invoice, according to the discretion of the Manager of Retreat Operations.
Camp Evergreen’s policy concerning graffiti is to assess the group an amount of $100 per incident of any type.
This is a strong encouragement for you as a group leader to inform participants of the improper use of writings and drawings on any part of camp property.
Cancel a reservation by contacting Katie Grady. Full refund of the deposit is given with more than 75 days notice. One-half the deposit will be refunded 46-75 days prior to arrival. Cancellation less than 45 days prior to the retreat requires forfeit of the deposit.
Arrival & Departure
Please have a complete participant list, showing campers, adult leaders, worship leaders, etc. to be submitted upon arrival.
You must adhere to the arrival and departure times that are agreed upon.
We do not accept early arrivals or late departures.
Your group is responsible for cleaning your cabins. Cleaning supplies are provided.