EVENT SUPPORT REQUEST

EVENT SUPPORT REQUEST FORM
Submit your request at least 5 business days prior to event date for small events (less than 30 people) and 3 to 4 weeks for huge events (30 people or more) by filling up this form. Failure to submit on the required date may cause delay, incomplete service or disapproval of support.

Your request wil NOT be processed unless the following informations below are provided:
- Attach proof of approval to conduct the event, for Student organized event. Contact Student Affairs: studentaffairs@qatar.northwestern.edu
- Attach proof of approved use of Community Hour if the event is at 1:00pm-2:15pm. Contact Dean's Office: s-sadler@northwestern.edu
- Attach proof of approved space reservation. Contact respective departments managing the list of spaces available.
- Attach proof of approval from the respective department in-charge for the venue not found on the list.
To have a clear understanding of the whole process, please click below:

Event Process Flow Chart
Please attach proof of approvals (JPEG, PNG or PDF Format) 10mb max.*

Upload a File

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EVENT ORGANIZER/FOCAL POINT CONTACT INFORMATION:
Event Organizer/Focal Point:*

First NameLast Name
Phone Number:*

Area CodePhone Number
E-mail:*
GENERAL EVENT INFORMATION:
Event Approved by:*
Division/ Organization Sponsoring the Event:*
Event Title:*
Purpose:*
Timings*

:HourMinutesAM/PM Option
Until
until :HourMinutesAM/PM Option
Date:*

MonthDayYear
YesNo
Other Requirements or Notes to Add?
Upload the schedule if it is a series of events taking place for a week or more:

Upload a File
(pdf or excel format-10mb max. file size) Cancelof
Event Location/s:*
(Please indicate approved alternate venue/s in case of bad weather for outdoor events)
Group Name of Expected Attendees:*
(faculty, staff, students/clubs, NU-Q community members, external guests/visitors, etc.)
Expected No. of Attendees:*
YesNo
Click if a VIP / VVIP & Highly Rank Government Officials invited for this event.
Specify their names and titles:
Other Requirements or Notes to Add?
EVENT VENUE INFORMATIONFOOD & BEVERAGE INFORMATIONFURNITURE & ACCESSORIES REQUIREMENTSSTANDARD STAGE SET-UP REQUIREMENTS (COMMUNITY MEETINGS)BRANDING REQUIREMENTSSECURITY REQUIREMENTSMEDIA or PHOTO COVERAGE INFORMATIONEQUIPMENT CONTRACTOR & SET-UP INFORMATIONIT-AUDIO/VIDEO REQUIREMENTSPRODUCTION FLAT PANEL DISPLAY REQUIREMENTSPRODUCTION VIDEO RECORDING REQUIREMENTS
EVENT VENUES INFORMATION:
For more information about rooms and other event venues, please visit the NUwildcat Sharepoint or click this link below:

Available NU-Q Room and Technology Reference.
To avoid conflict of events, Please click the links below:

- Class Schedules/Timetables
- NU-Q Events Calendar (NUwildcat Sharepoint)
Please note:

IT now offers Translation Services in G-226 Auditorium and G-337 Projection Theatre, but it's not possible to do the translation at the same time.

For large events that require more than 40 headsets, please contact local event companies like; Crystal Studio, Spirit Events, WMP, etc..
Upload scanned sketches or photos showing desired set-up: (10mb max. file size)

Upload a File

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Click to draw or sketch desired set up.Click to view and download Building Floor Plan.
Draw On Image
FOOD & BEVERAGE INFORMATION:
Buffet Set-up (Hotel Catering)Pass Around (Hotel Catering)Food Carts / Food VendorsFood Delivery
Name of Caterer/Delivery Service? (All deliveries must be at the Basement Loading Area only)
Contact Person (Caterer/Delivery Service)

First NameLast Name
Mobile Number

Area CodePhone Number
E-mail:
FURNITURE & ACCESSORIES REQUIREMENTS:
Click to see photos of Furniture and Accessories.
Furniture & Accessories Requirements:
STANDARD STAGE SET-UP REQUIREMENTS:

(Mostly used for Community Meetings)
Click to see photos of Standard Stage Set-up.
Standard Set-Up Requirements:
Other Requirements or Notes to Add?
Upload scanned sketches or photos showing desired Set-Up: (10mb max. file size)

Upload a File

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BRANDING REQUIREMENTS:
Click to see photos of Branding Types.
Branding Requirements:
SECURITY REQUIREMENTS:
LowHigh
YesNo
YesNo
MEDIA COVERAGE INFORMATION:
Media Company Name?
Contact Person (Media Company)

First NameLast Name
Mobile Number

Area CodePhone Number
EQUIPMENT CONTRACTOR & SET-UP INFORMATION:
Name of Audio & Video Equipment Rental Co.?
Contact Person (A/V Equip Rental Co.)

First NameLast Name
Mobile Number

Area CodePhone Number
Please specify quantity and type of A/V equipment to be rented and manner of setup:
Permit to Work Application may be required for the contractor/vendor setup or installation
IT-AUDIO/VIDEO REQUIREMENTS:
Click to see photos of Audio/Video equipment.
IT-Audio/Video Requirements:
YesNo
IMPORTANT NOTE:

Technical support will only be confirmed if an authorization to work overtime has been confirmed by IT-A/V Department.
PRODUCTION FLAT PANEL DISPLAY REQUIREMENTS:
Click to see photos of Flat Panel Displays:
Flat Panel Display Requirements:
Other Requirements or Notes to Add?
PRODUCTION-VIDEO RECORDING REQUIREMENTS:

(For Auditorium, Projection Theatre and Events Hall only)
Click to see photos of standard Video Recording set-up.
Video Recording Requirements:
Other Requirements or Notes to Add?
TERMS & CONDITIONS:

(AUDIO/VIDEO EQUIPMENT & EVENT SPACE MANAGEMENT)
Click to accept Terms and Conditions.
Should be Empty:

EVENT SUPPORT REQUEST FORM

EVENT ORGANIZER/FOCAL POINT CONTACT INFORMATION:

GENERAL EVENT INFORMATION:

EVENT VENUES INFORMATION:

FOOD & BEVERAGE INFORMATION:

FURNITURE & ACCESSORIES REQUIREMENTS:

STANDARD STAGE SET-UP REQUIREMENTS:

BRANDING REQUIREMENTS:

SECURITY REQUIREMENTS:

MEDIA COVERAGE INFORMATION:

EQUIPMENT CONTRACTOR & SET-UP INFORMATION:

IT-AUDIO/VIDEO REQUIREMENTS:

IMPORTANT NOTE:

PRODUCTION FLAT PANEL DISPLAY REQUIREMENTS:

PRODUCTION-VIDEO RECORDING REQUIREMENTS:

TERMS & CONDITIONS: