• Special Event Permit Application

    Special Event Permit Application

    Deerfield Township Parks and Recreation
  • This application and resulting permit reflect the agreed upon and intended use of Deerfield Township and/or private property. Only applicants who have an approved Special Event Request Form should complete this application.

    The completed application must be submitted at least 90 days prior to the event. A Comprehensive Site Plan and Insurance Certificate must accompany this application.

    Any changes to the initial application must be made a minimum of 30 days prior to the event, and require additional review by Deerfield Township Staff.

    Additional permits may be required for specific features of an event, such as fireworks, tents, structures, etc. The need for supplemental permits will be noted throughout the application. It is the responsibility of the applicant to ensure that all required permits are obtained. Deerfield Township reserves the right to revoke or terminate a permit if the applicant fails to obtain all permits required by law.

  • Please select the carrot (gray triangle) to the right of each section title. This will open the section and allow you to view and complete the questions.

    Please complete sections in order. Answers impact the visibility of questions in future sections. (For example: If you select a park with formal sports facilities, then additional questions will be required regarding use of the fields in later sections.)

    Please do not skip sections. If an item does not apply to your event, please open the section and answer the questions accordingly.

    • Section 1: Contact Information 
    • (Contact noted below must be on site during the event.) 

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    • Section 2: Event Information 

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    • Section 3: Event Fee / Anticipated Attendance 
    • Section 4: Parking / Traffic Management 
    • (All features must be indicated on the site plan, including parking locations and traffic flow.)


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    • Section 5: Security / Road Closures 

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    • Section 6: Sports Facilities/Snyder House/Community Pavilion 
    • (All features must be indicated on the site plan.)

    • Snyder House reservations are scheduled separately and require a Snyder House Contract. For availability and to complete the online booking request, please visit our website, www.DeerfieldRec.com.

      It is the event organizer's responsibility to ensure that all applicable Snyder House documentation is submitted within a timely manner. Please note that the space will not automatically be held for your event.

    • Cottell Park Map


    • Fleckenstein Park Map



    • Section 7: Food / Beverages 
    • Please contact the Warren County Health Department at 513.698.1228 for a food service permit.

    • Please contact the Ohio Department of Commerce, Division of Liquor Control at 614.644.2411 for a liquor permit.

    • Section 8: Restrooms / Dumpster 
    • The event organizer is responsible for maintenance, damage, and supplies for public restrooms or obtaining portable restrooms.

      Public restrooms are available at the following parks: Cottell Park, Fleckenstein Park, Schappacher Park.

    • Section 9: Tents / Temporary Fencing 
    • (All features must be indicated on the site plan.)

    • A separate permit is required for closed-sided tents 400 square feet or larger and open tents 700 square feet or larger.

      1) A Zoning permit is required from Deerfield Township, who may be reached at 513.701.6958.

      2) Once the zoning permit is approved, a permit can be obtained from the Warren County Building Department, who may be reached at 513.695.1290.

      3) Tent stake locations should be marked in white paint one week prior to the event. Please contact OUPS (Ohio Utilities Protection Service) at 1.800.362.2764 for utility locations at least three working days before the tent is to be erected.

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    • Section 10: Amplification / Electrical Services / Water Service 
    • (All features must be indicated on the site plan.)

    • You will need to apply for an Electrical Permit from Warren County.

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    • Section 11: Carnival/Amusement Rides, Inflatables, Fireworks 
    • (All features must be indicated on the site plan.)

    • Prior to operation, all Carnival/Amusement Rides and Inflatables must be inspected and licensed with Ohio Department of Agriculture, Division of Amusement Ride Safety. Please contact the Division of Amusement Ride Safety at 614.728.6280 for questions on applicable permits, inspections, and licensures.

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    • Fireworks must be done by a State of Ohio licensed Pyrotechnician, who must provide State permit forms for approval by the Fire and Police Chiefs. The organizer shall supply Insurance information. The Fire Marshall is required to be present at the expense of the event organizer. For more information, please call the Fire Department at 513.701.6989.

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    • Section 12: Promotional Materials 
    • Please email promotional materials to skirby@deerfieldtwp.com

      To promote and strengthen our community identity, we ask that you recognize Deerfield Township as the location of your event and include the Deerfield Township logo on all promotional, advertising, signage, and event media. All materials must comply with Deerfield Township's Logo Use Policy. Copy of logo and policy available upon request.

      The Township reserves the right to review and approve, but will not unreasonably delay, advertising, publications, and communications prior to the publication or distribution.


    • Section 13: Assistance Request & Additional Comments 

    • Section 14: Certification 
    • Section 15: Application Status 
    •  Section 15: Application Status

      Please do not skip sections. If an item does not apply to your event, please open the section and answer the questions accordingly.

    • Please ensure that you have opened each section and thoroughly answered the questions.

      You will not be able to submit your application unless all required fields are completed. (Questions that still need to be completed will be marked with a red asterisk. Please review each section for completeness before clicking on Submit Application.)

      To save and finish later, please change the application status back to In Progress and then click on the Save and Finish Later button. (This button is not visible unless the status is set to In Progress.)

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