Tudor Branch HOA Initial Pool Membership Application

This initial pool membership application is to be completed by an adult, age eighteen or older, who is a household member at the requesting address.
Declaration:*

Click here to confirm that you are Age 18 or older and the household applicant at the requesting address.
This form is only to be used for initial pool membership pass requests.

Tudor Branch Residents: A completed membership application must be submitted to permit same day pool access. Once this online application is submitted, a confirmation email will be sent to the primary email address you provide. You may use this electronic confirmation as a temporary pool access pass until your permanent membership passes are produced. This pass production may take up to four days from the date in which this completed pool membership application is submitted. Beginning May 30, 2022 you will retrieve your permanent passes from our property management company. Submittals received on or before May 23, 2022 will be handled by the HOA and submitter will receive an email providing update on Pass development status. Address for property management is provided below.

Read paragraph below for supplemental pool membership pass request information.

Once initial pool membership passes have been issued, simply send an email to poolmembership@tudorbranch.info to request replacement of a lost member pass ($10 fee per lost member pass or $25 to replace all household member passes), renewal of expired pass, or request additional pool member passes for (age five and older) new household members. Proof of residency may be required. Please include a current selfie (if age 10+) picture, first and last name, birth month and birth year, and solo swimmer (age 13 to 15) requests as applicable.

Lost pass fees must be paid at property management company office (see address below) and then you will take your receipt to our pool services company (see address below) to obtain your replacement pool membership passes. Note: All household pool passes which expire during the same pool season may be renewed immediately prior to the earliest member's pass expiration date.
General Pool Membership Information

POOL SEASON INFORMATION

The pool season is almost here! Payment of annual HOA dues includes pool membership. The Tudor Branch pool opens each season on the first Saturday in May, closes the fourth Saturday in September, and is typically available for use (daily for adults age 18+ beginning at 5 am) by all in good standing: property owners or their tenants, resident sponsored Associate Pool Members, and their authorized invitees.

ASSOCIATE POOL MEMBERSHIPS

A limited number of "OUTSIDE" Associate Pool Memberships, resident sponsor required, may be purchased each swim season on a first come, first served basis. Family seasonal pool memberships are $400 if purchased before July 1st OR $300 if purchased on or after July 1st. And if you wish to ensure your own ability to access the pool without having to rely on another pool patron to unlock a pool gate for you, an additional one time $20 purchase of an electronic access key fob will be required. Up to two fobs may be purchased per member property address and these electronic keys will be reactivated when you rejoin each pool season. To apply for membership, please complete this online application and specify your resident sponsor by providing their: name, Tudor Branch property address, and email address.

OBTAINING ELECTRONIC ACCESS KEY FOB

Access to pool requires purchase of an electronic key fob if you wish to ensure your own ability (not having to rely on other pool patrons to open a pool gate for you) to enter the pool gates. Note: Pool attendant will NOT leave their assigned post to open a gate for you if any minors are in the pool. Submittal of this membership application should be completed prior to issuance of any electronic access key fob.

Each electronic access key fob is $20. - NO REFUNDS. Up to two active key fobs may be assigned per member property address.

Lost fob replacement may require member to present second active fob to determine proper deactivation and reissuance. Fob(s) handed over from previous pool member to new member will incur a $10 per fob reassignment fee. All key fobs must be purchased at our property management company's office (address provided below) and will require an adult (age 18+) household member to sign a liability waiver.

MEMBER PASS INFORMATION

Member Passes

All pool members attaining age five (during current calendar year) and older will be issued a Tudor Branch pool membership pass.

All member passes will display first/last name and for those under age eighteen, their birth month and birth year. All passes issued to members age ten and older must display a headshot or selfie photo. Member passes for those under age ten will not have a photo displayed. No passes will display a property address.

Six age categories will be used by the HOA during pass issuance and initial assignment of pool membership passes will be based on the attaining age during the calendar year in which this membership request is being submitted. For example, you are completing your initial membership request in April and your child is turning age five in October so he/she will be assigned an initial age category pass type of "Minor" which covers from ages five to nine.

These ID passes are provided complimentary by the HOA; however, replacement costs for lost member photo ID passes are $10 each or $25 to replace all houshold member passes. Fee will be paid at property management company and you will then email poolmembership@tudorbranch.info

Replace a damaged member pass:

Damaged photo ID passes will receive complimentary replacement if damaged pass is returned during member pass replacement process. Simply deposit your damaged member pass into the drop box located beside left front door of the clubhouse and send email to poolmembership@tudorbranch.info to have it replaced.

Guest Passes

Each pool guest (age five and older) will require either a daily OR seasonal guest pass for pool entry. Each type pass is valid for one person per pool entry. Guests under age five do not require a pass and no guest fee will be assessed.

Seasonal Guest Pass Information:

Each pool member property address, in good standing, which should have a completed membership application on file with the HOA will receive two complimentary seasonal guest passes each pool season. These can be used by Nanny's, visiting relatives and friends, and so on. Each seasonal guest pass permits unlimited pool entry for one person throughout swim season. And each pool season, a maximum of two additional seasonal guest passes (which includes replacement of lost complimentary seasonal guest passes i.e., a maximum of four seasonal guest passes may be issued to a property address each pool season) per member property address may be purchased. Purchase price per seasonal guest pass: $100 if purchased before July 1st, $75 if purchased during July, $50 if purchased during August, and $25 if purchased during September. Simply stop by our property management company's office to purchase. Company address provided below.

Daily Guest Pass Purchase Information:

Each daily guest pass selection provided below permits the member to purchase that option for up to five people. For each option a start pool usage date must be selected at time of purchase. Guests under age five do not require a pass. All members are limited to five guests per day if using a daily guest pass for pool entry.

Option one: $3 per person permitting pool usage for one day

Option two: $5 per person permitting pool usage for two consecutive days

Option three: $7 per person permitting pool usage for three consecutive days

Option four: $9 per person permitting pool usage for four consecutive days

Option five: $10 per person permitting pool usage for five consecutive days

Property owners have the option to pay in person at our property management company's office or complete the "Owner Online: Daily Pool Guest Pass Purchase Form" and the total will be added to requestor's HOA owner account. Online purchase form is available at www.tudorbranch.info An electronic daily pass purchase record will be emailed to you once request is processed. This email record will serve as your daily guest pass. All other non-owner members must pay in person at our property management company's office. A daily guest pass will be issued to you at time of purchase. Company address provided below.

Pool Party Information

A member planning to sponsor ten or more guests (during the same day) is considered by the HOA to be hosting a pool party which must be requested and approved in advance by our Reservations Scheduler. Residents may use the "Member Pool Party Reservation" electronic request form available on our community website www.tudorbranch.info Non owners may contact property management to request booking a pool party.

POOL MEMBERSHIP & GUEST CONTACT INFO

Contact our property management company (open M-F from 8:30 am to 5:00 pm) for questions concerning Member and Guest passes and to purchase: pool access key fobs, lost member pass replacements, and seasonal or daily guest passes.

Association Link

4420 Evans to Locks Road

Evans, GA 30809

email: hoa@associationlink.net

Phone: 706-922-0903
POOL MEMBERSHIP SUBMISSION INFO:
Before you begin your online submission please review the following:

1. You will need the name and birthdate (month and year only) of all household members.

2. You will need to submit a photo during this submission process or email it to poolmembership@tudorbranch.info providing the name of the person in the photo and their member address. A current photo or 'Selfie' must be on file for all pool members who are attaining age ten (10) or older during the calendar year in which this request is being submitted. Please note that the picture must clearly show that person’s face.

3. You must list each person residing in your household. Member passes will only be granted to those family members who reside full time within the home during the summer months e.g., child or college student home for the summer. The Tudor Branch HOA reserves the right to request proof of residence.
Applicant Type*

Owner-OccupantLandlordTenantAssociate Pool Member
Lease Expiration Date*

MonthDayYear
Pool membership to tenant or landlord is at property owner's discretion. Only one family pool membership is provided per community address. If landlord/owner elects to maintain pool membership then tenant will have to join as an Associate Pool Member.

TUDOR BRANCH PROPERTY ADDRESS (Required for Owner-Occupants, Landlords, and Tenants)
Tudor Branch House Number*
Tudor Branch Street Name*
TUDOR BRANCH RESIDENT SPONSOR INFORMATION (Required for Associate Pool Members)
Resident Sponsor First Name *
Resident Sponsor Last Name *
Resident Sponsor House Number*
Resident Sponsor Street Name*
Resident Sponsor Email *
NON-RESIDENT APPLICANT INFORMATION

(Required for Landlords and Associate Pool Members)
Non Resident Street Address*
Non Resident City*
Non Resident State*
Non Resident Zip Code*
.
.
MEMBER COMMUNICATIONS

Your primary phone and E-mail address are required; Secondary phone and E-mail address are recommended)
Primary Phone*
Secondary Phone
Primary Email Address*
Secondary Email Address
Primary Email Verification*

Please click here to verify correct primary email address has been entered

ACKNOWLEDGMENTS AND SELECTION OF PASS REQUEST #
Each membership submission will be limited to ten family members per household. If you have additional household members beyond this limit you will need to email the HOA board at board@tudorbranch.info for authorization to exceed the ten per household limit. Note: Tudor Branch HOA reserves the right to request proof of residence.
Please click to acknowledge you have read the above.*

Yes
Family membership passes may be picked up by an adult (age 18 or older) household member by providing proof of his/her residence; however, membership requests which contain more than four adults per household will require each adult to pick up their member pass from our property management company and provide proof of their residence.
Please click to acknowledge you have read the above.*

Yes
Remember, for initial membership requests, the child's attained age during current calendar year in which membership request is being submitted will be used by the HOA to determine pass type issuance. For example, your child will attain age 16 in October of this current year; therefore, the HOA will assign him/her a Teen Sr. member pass valid for ages 16 - 17 even though the current month may be June.
Please click to acknowledge you have read the above.*

Yes
A photo or 'selfie' must be on file for all pool members who are turning 10 years of age or older during the current calendar year. Please note that the picture must clearly show that person’s face. Members age 10 and older will not be admitted to the pool without a photo on file with the HOA. A photo may be attached to your application via the links below or e-mailed to poolmembership@tudorbranch.info If you are emailing your photo, please provide the name of the individual whose picture it is along with his/her member address.
Please click to acknowledge you have read the above.*

Yes
Applicants that are designated as Teen Sr. (Age 16-17) WILL be granted unaccompanied access to the pool and can serve as an escort for those who are under the age of 16 during posted community pool hours when a pool attendant is on duty. If pool attendant is not on duty then all persons under age 18 will require continuous escort by someone age 18 or older.
Please click to acknowledge you have read the above.*

Yes
Applicants that are designated as Teen Jr. (Age 13-15) MAY be granted unaccompanied access (normally limited to age 16 or older - Teen Sr.) to the pool if "Solo Swimmer" authorization is requested by parent/legal guardian. If Solo Swimmer status is approved then this will permit entry and exit to pool and clubhouse facilities at his or her discretion during pool hours in which a pool attendant is on duty. Any person who chooses to accompany the Solo Swimmer whether guest or member must be age sixteen or older. Solo Swimmers are not allowed to serve as escorts. Reminder: If pool attendant is not on duty then continuous escort by someone age 18 or older will be required.
Please click to acknowledge you have read the above*

Yes
By selecting "YES" under unaccompanied access (for Teen Jr. age category) you are giving permission for your child to become an authorized Solo Swimmer and enter the pool facility unaccompanied.

In order to be approved as a Solo Swimmer and be granted Teen Jr. unaccompanied access, Teen Jr. must pass a swim proficiency examination (while in the presence of parent/guardian) which will be given by our pool attendant staff. You will need to contact our pool services staff (in person or via email to our Pool Attendant Staff Manager at tudorbranchpool@gmail.com) to setup a swim examination. Upon successful completion of the swim exam, a special "Solo Swimmer" membership pass will be issued. This Solo Swimmer authorization, once approved, will be considered valid for subsequent pool seasons unless: Teen Jr's actions result in suspension of privileges, parent/legal guardian submits a written termination request to pool attendant staff, loss of membership due to relocation, family privileges are suspended due to community covenant violations, or Teen Jr. attains age sixteen.
Please click to acknowledge you have read the above*

Yes
Please select number of people in your household

Person #1 Applicant Information
Person 1 Your First Name*
Person 1 Your Last Name*
Person 1 Age Category*
Person 1 Number
Person 1 Pass Issuance Date

MonthDayYear
Person 1 Pass Expiration Date

MonthDayYear
Person 1 Birth Month*
Person 1 Birth Year*
Person 1 Unaccompanied Solo Swimmer Access
Person 1 Photo Attachment
Person #2 Information
Person 2 First Name*
Person 2 Last Name*
Person 2 Age Category*
Person 2 Number
Person 2 Pass Issuance Date

MonthDayYear
Person 2 Pass Expiration Date

MonthDayYear
Person 2 Birth Month*
Person 2 Birth Year*
Person 2 Unaccompanied Solo Swimmer Access
Person 2 Photo Attachment
Person 2 Emergency Contact Full Name*
Person 2 Emergency Contact Phone*
Person 2 Additional Emergency Contact Information
Person #3 Information
Person 3 First Name*
Person 3 Last Name*
Person 3 Age Category*
Person 3 Number
Person 3 Pass Issuance Date

MonthDayYear
Person 3 Pass Expiration Date

MonthDayYear
Person 3 Birth Month*
Person 3 Birth Year*
Person 3 Unaccompanied Solo Swimmer Access
Person 3 Photo Attachment
Person 3 Emergency Contact Full Name*
Person 3 Emergency Contact Phone*
Person 3 Additional Emergency Contact Information
Person #4 Information
Person 4 First Name*
Person 4 Last Name*
Person 4 Age Category*
Person 4 Number
Person 4 Pass Issuance Date

MonthDayYear
Person 4 Pass Expiration Date

MonthDayYear
Person 4 Birth Month*
Person 4 Birth Year*
Person 4 Unaccompanied Solo Swimmer Access
Person 4 Photo Attachment
Person 4 Emergency Contact Full Name*
Person 4 Emergency Contact Phone*
Person 4 Additional Emergency Contact Information
Person #5 Information
Person 5 First Name*
Person 5 Last Name*
Person 5 Age Category*
Person 5 Number
Person 5 Pass Issuance Date

MonthDayYear
Person 5 Pass Expiration Date

MonthDayYear
Person 5 Birth Month*
Person 5 Birth Year*
Person 5 Unaccompanied Solo Swimmer Access
Person 5 Photo Attachment
Person 5 Emergency Contact Full Name*
Person 5 Emergency Contact Phone*
Person 5 Additional Emergency Contact Information
Person #6 Information
Person 6 First Name*
Person 6 Last Name*
Person 6 Age Category*
Person 6 Number
Person 6 Pass Issuance Date

MonthDayYear
Person 6 Pass Expiration Date

MonthDayYear
Person 6 Birth Month*
Person 6 Birth Year*
Person 6 Unaccompanied Solo Swimmer Access
Person 6 Photo Attachment
Person 6 Emergency Contact Full Name*
Person 6 Emergency Contact Phone*
Person 6 Additional Emergency Contact Information
Person #7 Information
Person 7 First Name*
Person 7 Last Name*
Person 7 Age Category*
Person 7 Number
Person 7 Pass Issuance Date

MonthDayYear
Person 7 Pass Expiration Date

MonthDayYear
Person 7 Birth Month*
Person 7 Birth Year*
Person 7 Unaccompanied Solo Swimmer Access
Person 7 Photo Attachment
Person 7 Emergency Contact Full Name*
Person 7 Emergency Contact Phone*
Person 7 Additional Emergency Contact Information
Person #8 Information
Person 8 First Name*
Person 8 Last Name*
Person 8 Age Category*
Person 8 Number
Person 8 Pass Issuance Date

MonthDayYear
Person 8 Pass Expiration Date

MonthDayYear
Person 8 Birth Month*
Person 8 Birth Year*
Person 8 Unaccompanied Solo Swimmer Access
Person 8 Photo Attachment
Person 8 Emergency Contact Full Name*
Person 8 Emergency Contact Phone*
Person 8 Additional Emergency Contact Information
Person #9 Information
Person 9 First Name*
Person 9 Last Name*
Person 9 Age Category*
Person 9 Number
Person 9 Pass Issuance Date

MonthDayYear
Person 9 Pass Expiration Date

MonthDayYear
Person 9 Birth Month*
Person 9 Birth Year*
Person 9 Unaccompanied Solo Swimmer Access
Person 9 Photo Attachment
Person 9 Emergency Contact Full Name*
Person 9 Emergency Contact Phone*
Person 9 Additional Emergency Contact Information
Person #10 Information
Person 10 First Name*
Person 10 Last Name*
Person 10 Age Category*
Person 10 Number
Person 10 Pass Issuance Date

MonthDayYear
Person 10 Pass Expiration Date

MonthDayYear
Person 10 Birth Month*
Person 10 Birth Year*
Person 10 Unaccompanied Solo Swimmer Access
Person 10 Photo Attachment
Person 10 Emergency Contact Full Name*
Person 10 Emergency Contact Phone*
Person 10 Additional Emergency Contact Information

Please confirm that you have reviewed the Tudor Branch HOA "Swimming Pool Rules & Usage Agreement" document which is available on our community website at www.tudorbranch.info. Portions of this document are contained within this membership application.*

Yes, I accept the Terms & Conditions of the pool usage agreement
For your approval signature, use your mouse or touch pad to sign this form:
Person 1 Signature*
You have completed the pool membership application.

Hit the "Submit" button below to send your application to us.

Residents: Once you receive a submittal confirmation email (sent to the primary email address you provided) you can use this electronic/hard copy record as your temporary member pass until your permanent member passes are created. Allow up to four days for membership pass production and then beginning May 30, 2022 pick up your permanent passes from our property management company. For submittals received on or before May 23, 2022 the submitter will be emailed providing pass creation status. If you wish to purchase your own electronic pool access key fob(s) proceed to our property management company. Contact information for property management is provided below.

RESIDENTS: YOU MUST SUBMIT A COMPLETED POOL MEMBERSHIP APPLICATION AND POSSESS YOUR TEMPORARY MEMBERSHIP DOCUMENTATION IN ORDER TO USE THE COMMUNITY POOL - NO EXCEPTIONS.

Associate Pool Membership applicants will be notified by the HOA via email within 48 hours if membership application has been denied. If approved, membership will not be effective until payment is received in full by our property management company.

Contact our property management company (open M-F from 8:30 am til 5:00 pm) for questions concerning Member and Guest passes and to purchase: pool access key fobs, lost member pass replacements, and seasonal or daily guest passes.

Association Link
4420 Evans to Locks Road
Evans, GA 30809
email: HOA@associationlink.net

Phone: 706-922-0903

It takes up to four days for your personal membership passes to be generated.
Should be Empty:

Read paragraph below for supplemental pool membership pass request information.

Each electronic access key fob is $20. - NO REFUNDS. Up to two active key fobs may be assigned per member property address.

ACKNOWLEDGMENTS AND SELECTION OF PASS REQUEST #