DREAM FACTORY EVENT GUIDE BUILDER
Our guide to planning consistently productive and sustainable events that can be reproduced with predictable results.
EVENT DETAILS
Event Name
Select Event Type
Wine Tasting
Fishing Tournament
Gala
5K, Mud Run, Color Run
Reverse Raffle
Food Sale (chicken plates, shaghetti plates, bake sales)
Poker Tournament
Poker Run-Motorcycle Ride
Car Wash
Tractor Pull
Bowling Tournament
Spinning-Indoor Cycling
Corn Hole Tournament
Golf Tournament
Putt Putt Tournament
Go Cart Race
OTHER
Other Type Of Event Not Listed
Event Location
Event Date
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Start Time
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AM/PM Option
End Time
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AM/PM Option
Event Chairperson
E-mail
Phone Number
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Area Code
Phone Number
Event Description
Provide a detailed description of the event that outlines the purpose of the event and the goals that you plan to accomplish.
Goals of the event
Fundraiser
Raise Awareness
Recruit Volunteers
Fun for our Dream Kids
OTHER
Other Goals
NET Revenue Goal
What would you like to earn from this event (after expenses)?
New Volunteer Recruitment Goal
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REVENUE GENERATION
How will you generate funds at this event?
You can have more than one revenue generator at your event.
Event Sponsorship Levels
Event tickets
Live Auction
Silent Auction
Ask for donations from attendees
Sell products
Mulligans
Raffles
Participant pledges (contribution per mile running, per pin bowling, etc.)
Games
OTHER
Types of raffles offered
Raffle Tickets
Deck of Cards (Sell only one deck of cards and then draw for the item when all are sold. Odds of winning are 1 in 52. Tear the card in half, keep one half and give the other half to the purchaser. Draw from the card halves you keep and the winner is the person with the matching half. Card price dictated by the prize value)
Pick of the Litter (Sell tickets for the winner's choice of 1 item on an auction table. Sell a large enough raffle tickets to cover the cost of your largest item they have to choose from. The winners selects their item before the auction starts and that item is no longer on the auction. Some items of excessive value may be excluded in advance if you do not think enough revenue will be generated from ticket sales to match what it would have sold for in the auction)
50/50 Drawing (Total money generated is split 50/50 with the winner)
Tier Raffle (3 tables are set up. Each of the three tables has progressively larger value items. The table with the lowest value items should have more items and more tickets for chances to win. The medium and more expensive tables have fewer items and fewer chances to win reducing respectively. Sell a package of tickets which includes tickets for all three Tier Tables.
OTHER
Other raffle types
Other revenue generation ideas
Sponsorship Types
Sponsors can cover all of your expenses through cash donations or in kind contributions. The value of the sponsorship equals the expense they eliminate.
What sponsorship types are being offered?
Beverage Sponsor
Food Sponsor
Sponsor Levels Based on Donations
Printing Sponsor
Entertainment Sponsor
Advertising-Promotion Sponsor
Media Sponsor
Hole Sponsor
Obstacle Sponsor
Boat Underwriting Sponsor
Fish Category Sponsor
Official Lodging Sponsor
Awards Dinner Sponsor
Corporate Fishing Group Sponsor
OTHER OPORTUNITIES
List Sponsorship Levels and each price
Name sponsor levels and the price for each level
Other sponsorship opportunities
Enter other types of sponsorship you plan to offer
How will you reward your sponsors?
The larger the sponsor is, the more they should be rewarded. Try to build value without spending your hard earned money. Recognition IS valuable. The larger your attendance, the more value you offer to a sponsor.
Event program (different size ads)
Thank You Advertisement
Social Media Recognition
Verbal Recognition at Event
Put Up Banner
Table Topper
Sponsor Display or Booth
Pass out Sponsor Items
OTHER
Other sponsor recognition ideas
Enter additional sponsor recognition methods you plan to use
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Next
Event Marketing
How will you promote your event?
Select all of the different ways your will promote your event
Social Media
TV
Radio
Flyers
Posters in local businesses
Business cards with event info
Email Blast
Event Webpage
Other
What promotional Ideas do you have that are not listed here?
Social Media
Facebook posting on chapter page
Facebook Event Page
Facebook Ad
Facebook Post Boost
Twitter
Instagram
Other
What social media ideas do you have that are not listed?
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IMPORTANT THINGS TO DO
Don't forget to set your dates!
Check ALL Local Event Dates to avoid conflict
Set event date
Develop a marketing plan
Set up online ticket sales
Get an auctioneer
Schedule volunteers
Caterer
Event Entertainment
Book MC
Get printer
Write a target list for donations
Order any consignment items
OTHER
Other Things To Do
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DEADLINES & IMPORTANT DATES
Plan your deadlines
Set Event Date
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Month
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Year
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Secure Location
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Set up online ticket sales (Eventbrite)
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Start soliciting sponsors
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Book Auctioneer
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Start Soliciting Auction Items
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Book Entertainment
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Book Caterer
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Book Event MC
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Select Printer
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Order Consignment Auction Items & Prize Items
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Sponsor Sign-up Deadline
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Printer Deadline
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Registration/Ticket Purchase Deadline
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Auction Item Turn In Deadline
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POST EVENT ANALYSIS
Provide your feedback on the effectiveness of the event and any suggestions on how to improve the event.
How successful was this event?
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2
3
4
5
Worst
Best
1 is Worst, 5 is Best
Gross Revenue Generated
Income before expenses
Total Expenses
Net Revenue
Net Revenue (Profit)=Gross Revenue-Total Expanses
Would you recommend holding this event to another chapter?
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2
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4
5
Worst
Best
1 is Worst, 5 is Best
What areas need improvement?
Organization of the event
Pre-planning
Controlling expenses
Pre-event marketing to attendees
Attracting more event sponsors
Price Points (tickets, etc.)
OTHER
What did not work well and how can you improve for next year?
What worked really well and needs to be preserved next year?
Share your thoughts and suggestions on effectiveness of the event that will be helpful for the next time you have this event.
UPLOAD RELEVANT AND HELPFUL FILES FOR THIS EVENT
Event logos, registration forms, waivers, ticket templates, etc.
Submit
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