The ‘Works: July 4th on Fayetteville Street Festival Information
Date and Times
The ‘Works: July 4th on Fayetteville Street vendor portion will operate Wednesday, July 4th, 2018 from Noon – 10pm.
IMPORTANT DATES
APPLICATION DEADLINE: 5:00pm Monday, April 23, 2018
VENDOR ACCEPTANCE NOTIFICATION: 5:00pm Monday, May 7, 2018
**VENDOR FEE: 5:00pm Monday, May 21, 2018
**There is a late fee of $100 for payments turned in after May 21. We will not accept any payment after June 8th.**
Purpose
The ‘Works: July 4th on Fayetteville Street is a one-day festival celebrating Independence Day in downtown Raleigh. Attendance is estimated at 80,000.
Application
Please fill out the attached application with a photo of your booth and submit by Monday, April 23rd, 2018
**You will be notified on or before Monday, May 7th of your acceptance.
Vendor Fee & Tent Guidelines
Upon vendor application approval the vendor fee will be due no later than Monday, May 21, 2018. There is a late fee of $100 for payments turned in after May 21st. We will not accept any payment after June 8th. Please provide your own tent. You will also have to supply tie downs and weights for your tent. A table, two chairs and electricity (110V) are provided upon request – you must provide your own extension cords. The registration fees for The Works: July 4th on Fayetteville Street are as follows:
VENDOR SPACE PRICING: 10x10 space = $100
10x20 space = $200
10x30 space = $300
Mobile Unit = $300
Payment
Checks should be made out to: The Raleigh Convention Center.
Checks should be sent to:
500 South Salisbury Street
Raleigh, NC 27601
Attention to: Rachel Rice
Set-Up and Tear Down
SET-UP: Early Set-Up is allowed on Tuesday, July 3rd (8:00pm-11:00pm)
Day-Of Set-Up on Wednesday, July 4th (7:00am-11:30pm)
TEAR DOWN: Breakdown is permitted no earlier than 10:00 pm on Wednesday, July 4th, 2018. NO EXCEPTIONS.
Inclement Weather
The exhibitor acknowledges that he/she assumes the risk that the festival may be canceled due to inclement weather or any other reason at the sole discretion of The Raleigh Convention Center. In the event of cancellation, all fees are nonrefundable.
Rules and Regulations
• The approved vendor will occupy his/her booth at all times. No subletting or sharing of space is permitted.
• Each vendor is responsible for collecting NC State Sales Tax and filling the necessary paperwork with the NC Department of Revenue.
• An accepted application is a commitment to display your work/services during ALL scheduled hours of the festival. No refunds will be issued for cancellations.
• Vendors may only sell what they have listed on their initial application. Festival staff has the right to deny sales of such items.
• Vendors will receive a designated spot with access to a table and 2 chairs if requested. Tents are not provided. Exhibitors will not take up additional space without express consent from event management. ALL WORK DISPLAY AND STORAGE WILL NOT GO BEYOND THE ASSIGNED SPACE. Your booth should not interfere with the neighbor’s booth.
• Vendors should use their own means of display, which must be sufficiently sturdy to withstand weather and crowds. Staking into pavement will not be tolerated. Please bring your own weights or items to hold the tent and/or display down. Vendors are not allowed to tie down to any city property (i.e. trees, benches, road signs, etc). Each exhibitor is responsible for his/her own display in case of loss or damage.
• Exhibitors should be timely in arrival and expedite setup in a swift fashion. All vehicles must be removed from the festival site once all gear/merch has been unloaded. Tardy exhibitors may be excluded from setting up.
• Set-up and breakdown times will be strictly enforced. As the event approaches, we will assign you a specific load in time that you will be responsible for adhering to. You must arrive at the specified time. Breakdown will not begin until the end of the show. Due to the large crowds expected it is imperative all vendors remain open for business. Vehicles will not be permitted into the show area until all visitors have left the area, usually one 30 minutes after the end of the show. Event Management will have the final decision on this safety precaution.
• All materials are to be disposed of appropriately; either in on-site trash receptacles or removed by each exhibitor to be disposed of off-site.
• ALL RULES WILL BE STRICTLY ENFORCED. Failure to comply with the rules as outlined above, expressed by Event Management/Event Staff or unruly behavior (including intoxication, verbal abuse etc.) by the exhibitor or any assistants may be grounds for immediate expulsion from the event and will eliminate exhibitor form any future events.
• We will send you parking passes and an event map with your vendor location as we grow closer to the event.