State of Alaska Controlled Property Form

State of Alaska Controlled Property Form
Property Action Request

Intra-Departmental TransferInter-Departmental TransferOnline AuctionTrade-InDonationBarterNegotiated SaleLost / Stolen / Damaged Property ReviewProperty Salvage/Destruction
Intra-Departmental Transfer: within your department

Inter-Departmental Transfer: to another department
Internal Identification Field
Text in this box will be used to identify and track this property transaction within your department.
Custodian*

First NameLast Name
Department*
DOT Region
Division
Phone Number*

Area CodePhone Number
E-mail*
Property Profile
Current Property Location: Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Does Property require Media Disposal Procedure?*

YesNo
Is any of the property tracked in IRIS?*

YesNo
Property Information*
Click here for Sensitive Item Descriptions.
Will item be removed from inventory?

YesNo
By checking this box, I confirm that the Media Disposal Procedure has been done for all of the items listed on this form.

Completed
Upload file(s)?*

YesNo
Uploading a picture? FA Number, State Tag Number, or Property Description must be included in the .jpg file name(s).

Upload Media Disposal Forms here also.

If your files will exceed the data limit you will need to compress the files below 1 mb or retake the pictures in a smaller jpg format.
Upload a File

Cancelof
Statement of need and significant impacts (if any) should the request be denied:
Statement of why the request is in the best interest of the State of Alaska:
Barter:
Description of new property Department will receive.
Trade-In:
Description of new property that the department will receive, proposed method of purchase (if applicable), estimated purchase price or trade in allowance (if applicable).
Negotiated Sale:
Government Entity or Non-Profit Organization that wants to purchase surplus State property.
Circumstances:
Negligence apparent?

YesNo
Disciplinary action taken?

YesNo
Police notified?

YesNo
Police Case Number Assigned
Use section below for Additional Information if needed.
Explain precautions taken to safeguard State property:
Receiving Custodian Information
Who is Receiving the Property?

First NameLast Name
Email
Phone Number

Area CodePhone Number
Department
DOT Region
Future Property Location

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Additional Information
Use this space to provide any additional relevant information.
Submitting Signature

By entering your name below, you certify that the information herein is true to the best of your knowledge.
Name*

First NameLast Name
Approvals

When this form is submitted, a copy will be emailed to you. Persons listed below must provide a written statement of approval for the property action described herein via their State password-protected email account.
Property Custodian *
IT Department Designee
or other authorized person if Media Disposal is to be completed
Division Director or Designee
Property Custodian's Immediate Supervisor
Receiving Employee
Department Property Officer (DPO)*
Once you have received approvals from all persons as described above, send to your DPO for further action.
Questions? Concerns?

Please contact Daren Denney @ daren.denney@alaska.gov
Browse Files

Cancelof
Email
example@example.com
Browse Files

Cancelof
Email
example@example.com
Media Disposal Procedure: Form can be found here.

Equipment shall not be transferred until approved by the State Property Manager

The State of Alaska requires all electronic media to be cleaned, with a wipe utility that prevents the recovery of any State data from device, prior to being processed as surplus or destruction. A DoD 5220-22.M compliant wipe utility is provided by ETS/Security:
ftp://ftpguest:ftpguest@transfer.state.ak.us/diskcleaner/dban-2006042900.iso

ftp://ftpguest:ftpguest@transfer.state.ak.us/diskcleaner/erace1.0.iso (used for solid state hard drives – only 1 wipe required)

Surplus of Devices:

A three (3) pass random wipe, where each sector of a disk is erased and written to a minimum of three times

Destruction of Devices: Hard drives shall not be destroyed unless a method of erasure is not possible. Personnel must destroy hard drives using an approved technique sufficient to prevent retrieval of information from hard drive

A three (3) pass minimum random wipe, where each sector of the disk is erased and written to a minimum of three times or the device destroyed in such a manner that the media is not recoverable:
- removal of media – magnetic media cut or severed
- hard drives – magnetic platters drilled or removed and broken
Hard drives shall not be destroyed unless a method of erasure is not possible. Personnel must destroy hard drives using an approved technique sufficient to prevent retrieval of information from hard drive.

Technician completes the Media Disposal Procedure and Technician's Supervisor confirms this process has been done through email form routing documentation.

Questions about this process?

Contact the State of Alaska Service Desk:

888-565-8680

soa.help.center@alaska.gov
Should be Empty:

State of Alaska Controlled Property Form

Property Profile

Receiving Custodian Information

Submitting Signature

Approvals