Wedding Final Questionnaire

Hello! Please submit this questionnaire no later than two weeks before your wedding day. I will follow up with any remaining questions I have shortly after I review all of your details. Thank you so much!

Bride & Groom Names:

Wedding Date (Just to be sure!)

MonthDayYear

CONTACT INFORMATION

It isn't likely, but in case of an emergency we may need this contact information to get in touch on the wedding day. You two will already be quite busy, so please provide your most reliable emergency contacts other than yourselves.

Planner/Day-of-Coordinator Name + Cell Phone:

First Emergency Contact (Name, Relation, and Cell Phone):

Second Emergency Contact (Name, Relation, and Cell Phone):

LOCATIONS

Please be sure to include the addresses for each of these locations for GPS purposes, as well as any special parking details. We want to make sure we are going to the same places you are! Please also include driving times from each location to the next

Where will the BRIDE be getting ready on the wedding day? If using a hotel, please include room number if available.

Where will the GROOM be getting ready on the wedding day? If using a hotel, please include room number if available.

What is the CEREMONY address?

If different from the ceremony address, what is the RECEPTION address?

DETAILS

Please gather all your details in a box/bag/corner of the room for me to photograph when I arrive at your getting ready site! If possible, it's nice to tie in your floral elements into your detail shots as well, so ensure that your personal florals are delivered to wherever you're getting ready. Ask your florist to include a few extra flowers or greenery to tie into your detail shots.

For a full list of what details to gather, please use this post as a checklist!

Your wedding theme and colors:

Link to your wedding inspiration board

Link to your wedding website + password if required:

Your wedding hashtag for social media:

How many guests are you expecting?

Is this a religious wedding ceremony?

Estimated ceremony length:

Names of bridesmaids (please indicate Maid/Matron of Honor):

Names of groomsmen (please indicate Best Man):

Names of other wedding party members (e.g. flower girls, ring bearer, etc.)

THE FIRST LOOK

There are a number of different ways you can choose to do a first look! It is so fun to customize it according to the couple's unique style. Depending on the space we have available, any of the following could be a possibility:

Groom faces away, Bride walks up behind him and he turns around to see her
Bride and Groom stand back-to-back and read letters before turning around to see each other
Bride and Groom stand facing each other with hands covering their eyes and on the count of three, surprise!

Alternatively, if you choose not to do a first look, the Bride and Groom could hold hands around a corner to say a prayer, calm nerves, or exchange letters. Sometimes the Bride even chooses to do a first look with her father or other important persons instead! It's entirely up to you!

Are the Bride and Groom planning on doing a first look?

YesNo

Is the Bride planning on doing a first look with anyone else (e.g. Father of the Bride, Bridesmaids)?

YesNo

COVERAGE SPECIFICATIONS

Please provide at least a rough timeline of your wedding day (or e-mail it to winnie@winniedora.com). If you've chosen to do a first look, I will need to start shooting bridal details at least 3 hours before the ceremony.

If you are having an outdoor wedding, what is your rain plan? Please be sure to include all relevant addresses we will need.

Based on your timeline and the number of hours you've booked, at what time will the photographers begin and end shooting?

If you have chosen to do a first look, we usually end all Bride/Groom, Wedding Party, and Family Formal photos 30 minutes before the ceremony begins. Would you like the photos to end any earlier, and if so, at what time would you like pre-ceremony photos completed?

A quick note on the ceremony: some churches only allow photography from the back of the church, and some pastors and officiants are wary of photographers disrupting the service. For photographers, this sacred time of your wedding day is often a balance between making sure you get the pictures you need while not disturbing guests in any way.

To the best of your knowledge, will there be any rules, regulations, or restrictions for photographers during your ceremony?

Sometimes couples like their photographer to get more "unique" shots during the ceremony- for instance: facing the guests from behind the ceremony spot. If space allows, and with respect to the preceding rules, regulations, and/or restrictions, would you like the photographers to capture unconventional perspectives?

Yes, please feel free!No, please stick with the traditional shots

Are you planning on having an "unplugged ceremony"?

YesNoWhat's that?

RECEPTION TIP: If possible, the best time for the Lead Photographer, Second Photographer (if included in package) and Assistant to grab their dinner is when the Bride and Groom themselves are eating. We take a break during dinner anyway (nobody wants pictures of themselves chewing food), and this we we are all finished eating at the same time- ensuring you receive the most SEAMLESS coverage possible!

Please take a moment to clarify the provisions you have made for the photographers' meals, when we are expected to eat, and where we are to sit.

Will you be doing any type of "Exit" from your reception? If so, what time will this take place and how will your guests be sending you off (e.g. sparklers, bubbles, ribbon wands, petals)?

Are there any specific LOCATIONS that you would like your Family, Wedding Party, and/or Bride and Groom portraits to be taken at?

Are there any special TRADITIONS, EVENTS, or PERFORMANCES that we should know about that will be happening on your wedding day (e.g. unity candle, foot washing, special music performance, choreographed first dance, midnight snack food truck, or other surprises)?

Are there significant DETAILS that we should be aware of on the wedding day (e.g. letters, gifts, your grandfather's watch, meaningful decor, symbolic elements, "in remembrance of" displays)?

FAMILY FORMALS

Family formals do not have to take over 20 minutes. However, this is only possible if we are organized beforehand! Please list ten different groupings for family photos. For each grouping, please allow 2-3 minutes. It is important to include names + relationship so that we can call family members by their first name as we organize the portraits. Also, please specify if there are step-parents and/or step-siblings involved in portraits. For example:

Bride+Groom with Bride's Parents (Stephen and Karen)
Bride+Groom with Groom's Dad (Alan), Step-Mother (Cheryl), and siblings (John and Jane)
Bride with Brothers (Bob, Chris, and Stan)

If you have a very large family and more than 10 group photos, I suggest saving some of the EXTENDED FAMILY shots until the reception so that family portrait time will not interfere with your romantic portraits and you will not keep your guests waiting at the reception. Please inform me of any family members that may not get along and/or may not want to be grouped with others so that we can avoid any awkward interactions during family formals. Thank you!

Do you have someone in mind who could assist in making sure your families are present for pictures? A non-family member would be ideal in case they need to run and get someone.

5 Groupings for Bride's Family Portraits (please include names so that we can call family members by their first name as we organize the portraits)

5 Groupings for Groom's Family Portraits (please include names so that we can call family members by their first name as we organize the portraits)

Please list any additional family groupings here, and plan to allow an additional 2 minutes for each grouping:

Are there any divorces, separations, or deaths that I should be aware of during family formals? Any other sensitive family situations I should be aware of?

Are you willing to have family pictures taken outside, even if your ceremony is indoors?

YesNo

WEDDING VENDORS

This information is important in the event of an emergency on the wedding day AND is needed if your wedding is submitted for publication (magazines or blogs)! When submitting to any publication, they will need ALL of your vendor information. Please complete whatever information applies to your wedding! Even the little details are important!

Ceremony Venue (Website and Email)

Reception Venue (Website and Email)

Wedding Planner (Website and Email)

Florist (Website and Email)

Catering (Website and Email)

Cake/Other Dessert (Website and Email)

Hair Stylist (Website and Email)

Make-Up Artist (Website and Email)

Dress - Place of Purchase (Website and Email) AND Designer:

Bridesmaids' Dresses - Place of Purchase (Website and Email) AND Designer:

Groom and Groomsmen Attire - (Website and Email)

DJ/Band/Entertainment (Website and Email)

Videographer (Website and Email)

Invitations (Website and Email)

Favors (Website and Email)

Please list any other vendors that will be a part of your day here:

POST-WEDDING

When will you depart for and return from your honeymoon?

What will your mailing address be after the wedding?

Is there any other important information you feel we should know in preparation for your wedding day? Every last detail counts!