Project Onboarding Checklist & Form Logo

  • Project Onboarding/Offboarding Checklist

    Welcome to the CDOT project team! This is your living project-onboarding checklist for all CDOT projects. Please use it throughout the course of the project to inform CDOT Communications of the status of required project tasks, which in turn makes it easier for us to assist you.
  • Example of how to edit a submission.

    How to edit your submission:

    To edit your form during this project, please click the link titled "Edit Submission" in the confirmation email that you received at any time to return to your form whenever you need to add to it. Communications will refer to this form to follow the status of your project and update needs.

  • 1. Contact Information & Project Type

    Please list the name of the primary contact (Contact/Public Information Specialist/Consultant/Project Information Manager)for this project and their information below (if applicable):

  • Phase 1: Pre-Project Planning Phase

    For project in pre-planning, environment or study phase only.

    • Please fill this section out if you are in the environmental assessment phase, study phase or the pre-construction/planning phase of your project.

    • If your project is in the construction phase, please NEXT to Phase 2: Project Construction Phase.

  • 1-A:  Pre-Project Documentation

    Please tell us about the documents/content you have available for this project below. 

  • 1-B:  Communications Support

    Please connect with the Regional Communications Manger in your project region to discuss needs for a Communication Plan.

  • 1-C: Communication tools

  • 1-D: Communications Resources for your Use

    • PIM Resources Folder: Request Access to the PIM Resource Folder
    • Branding: Review CDOT Branding Guidelines.
    • New Webpage Updates: Request a new project webpage and updates to an existing project page here.

  • Construction Projects: 

    Click Next

    to complete section 2.

     

    If you are submitting a form for a project in the Environmental/Study/Design Phase, click Submit and stop here.  A member of the Communications Team will contact you with further instructions.

  • Phase 2: Project/Construction Phase

    Please fill this out if you are PIM or project manager/contractor of an active construction project with CDOT.
  • How to edit your submission example

    How to edit your submission:

    To edit your form during this project, please click the link titled "Edit Submission" in the confirmation email that you received at any time to return to your form whenever you need to add to it. Communications will refer to this form to follow the status of your project and update needs. The link to this form can also be found in the "Contractor Notes" section of the Dialog Project Description.

  • 2. Contact Information for Construction Phase Project

    Please list the name of the primary contact (Contact/Public Information Specialist/Consultant/Project Information Manager)for this project and their information below (if applicable):

  • 2-A: New Project Request Form

  • If you are managing a new construction project, you must complete this New Project Request Form (click link)

    This form provides information needed for the Dialog account (project database), LaneAware (for traffic impact reporting), and for some elements of the project webpage.

  • 2-B:  Communicating with the Public

    Listed below are various trainings and resources on how to use the Dialog system to manage customer service requests (cases) and project webpage updates for your project and how to use Lane Aware to enter weekly traffic impacts for your project.  Check off the trainings listed below as they are completed. 

  • 2-C: Training Resources

    Click the following links to learn how to use the Dialog Customer Service Case/Project Management system.
    • Dialog login and navigation instructions for Contractors
    • Managing Customer Service Cases in Dialog
    • Changing Ownership of Customer Service Cases in Dialog
    • Download Dialog Customer Service Training Manual for Consultants

  • 2-D: Request Assets

  • 2-E: Communication Tools (Construction phase projects only)

  • 2-F: Provide Ongoing Project Updates

  • 2-G: Complete/Close Out Your Project

  • When your project is complete, please complete the Project Off-Boarding Form (click link) to deactivate the Dialog and LaneAware Accounts and to archive your webpage. You may close your project, but leave the webpage open past the closing date. This option is available on the form.

    Project Document Archives:  All documents related to the project should either be uploaded to the webpage Assets folder, or a pdf/word version of each document should be sent to that region's Communications Manager with a request that they be filed with the other project documents. NOTE: All construction project-related documents are considered permanent records.

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