Please read the following terms and conditions. They limit our liability and that of the air carriers, cruise lines, and tour operators providing your trip arrangements. In addition, they outline the conditions under which your trip will operate.
Forms of payment—US Dollar check, bank check, money order, wire transfer, major credit cards or debit cards, Chase QuickPay and PayPal payments are accepted. Credit card, debit card, and PayPal payments are subject to a 3% processing fee and will be processed upon submission of a completed Overton Travel Credit Card Form. Third-party credit cards are not accepted. Payments made by wire transfer must include an additional $25 wire transfer fee. There is a $50 fee for returned checks.
Deposit—A non-refundable deposit of $500 per person is required to book your space, unless another amount is stipulated by Overton Travel. We reserve the right to request additional payment at any stage should supplier conditions so require. If departure date is within 90 days, full payment will be required in lieu of deposit.
Final payment—Final payment is due when specified. If there is any outstanding balance due after the final payment due date, all travel services will be subject to automatic cancellation.
Cancellations—If you cancel your trip please notify Overton Travel in writing. Upon receipt of notice the following charges apply.
Cost of cancellation, if received:
Up to 180 days or more prior to the trip: Deposit
179 days or less: Full amount of payments
If an individual in the group cancels and causes a roommate to be accommodated in a room for sole occupancy, then no refund is given or the single supplement may be charged.
Air tickets are non-refundable once issued. Travel insurance is non-refundable once paid.
Late Booking Fee—A fee for additional communications, faxes, and express mail costs will be charged when applicable.
WE STRONGLY SUGGEST TRAVEL PROTECTION BE PURCHASED AT THE TIME OF BOOKING.
Included in Tour Price
—As specified in the itinerary, or similar, will be provided in hotels based on two persons sharing a twin-bedded room with private bath or shower where available. The right is reserved to substitute hotels, camps, lodges when necessary. Service charges and taxes are included for all accommodations.
—Are at an additional cost.
—Are provided as specified in each itinerary (B)—breakfast, (L)—lunch, (D)—dinner.
—Between airports, rail stations, motorcoach terminals and hotels are provided, when specified, throughout with one piece of luggage per person. Passengers arriving or departing on flights other than those used by the group must provide their own transportation or be subject to a surcharge.
—As specified in each itinerary in modern and comfortable transportation equipment with English speaking drivers/guides. Sightseeing tours may be changed due to weather, scheduling issues, conditions at or near the site, or other unforeseen circumstances.
Not Included in Tour Price
Costs of obtaining passports, visas, inoculations, excess baggage charges, all items of a personal nature such as drinks, laundry, telephone calls and cables, meals not specified in the itinerary, personal and baggage insurance.
—Tips to tour guides, drivers, game rangers, waiters, and cruise/hotel staff are not included and are at the tour participant’s discretion.
—Participation in shore excursions while on the cruise is at the discretion of the passenger and not included in the tour price.
Refunds—Will not be made for occasional missed meals or services, nor for any absence from the tour, or for hotel accommodations not utilized.
Airline Baggage Allowance—Fees for checked baggage may apply and vary by airline. For complete information, please visit the airline’s website.
Visa/Inoculations—Visa and immunization requirements vary from country to country and up-to-date information should be obtained from your local health department and consulate. Visas may be required for some areas in the tour programs and again, this information may be obtained from your local consulates.
Tour Documents—We will issue e-documents. If printed documents are requested by the passenger, a fee of $20 will be charged for this service. Tour documents, including airline tickets, are sent out about 2 weeks prior to departure date, provided payment in full has been received. We can only deliver paper documents to city addresses and not to P.O. Boxes. Overnight, Special Delivery, Saturday Delivery and shipments outside the continental USA are subject to additional fees.
Important Note—Tour arrangements are intended for persons of reasonably good health and without physical disabilities which would create a hazard either for the passenger or other passengers. By forwarding deposit for passage, the passenger certifies that he or she does not have any physical disability that might create a hazard for themselves or other tour participants. Overton Travel reserves the right to decline to accept or retain any person as a tour participant should such person’s health or mental condition impede the operation of the tour.
Responsibility—Overton Travel, outfitters, operators of the tours and/or subcontractors of services act only as agents for the supplier in regards to travel, whether by plane, car, motorcoach, ship or railroad and assume no liability for injury, damage, loss, accident, delay or irregularity which may be occasioned either by reason or defect of any vehicle, act of war, insurrection, revolt or other civil uprising, other military action, strikes or any Act of God occurring in either the country of origin, destination or through passage, or for any reason whatsoever, or through the acts or default of any company or persons engaged in arrangements of the tour. They cannot accept any responsibility for losses or additional expenses due to delay or changes in air schedules or other causes. All such losses or expenses will be the responsibility of the member of the tour, as the rates provided are for the arrangements only at the time stated. The right is reserved to make any adjustments to the itinerary and the right is reserved to cancel any tour prior to departure. Overton Travel may not be held responsible for any loss or damage to luggage, before, during or after the tour program. The acceptance of final vouchers or tickets shall be deemed to be consent to the above conditions.
Airline Responsibility Clause—The airlines concerned are not to be held responsible for any act, omission or event during the time the passengers are not aboard their conveyance. The passenger contract in use by the airlines concerned when issued shall constitute the sole contract between the airline and the purchaser of the ticket. Prices are based on current rates and are subject to adjustment without notice.
DISCLOSURE NOTICE— Please be aware that during your participation in a Overton Travel tour, certain risks and dangers may arise including, but not limited to, the hazards of traveling in undeveloped areas, travel by boat, train, automobile, aircraft or other means of conveyance, the forces of nature, political unrest and accident or illness in remote regions without means of rapid evacuation or medical facilities. Also be aware and clearly understand that Overton Travel will not have liability regarding provision of medical care or the adequacy of any care that may be rendered. You release Overton Travel and its employees or contracted consultants from any and all claims, known or unknown, arising from participation in a tour. This agreement is binding on the client, his or her family and heirs, legal representatives and assigns. If any portion of this agreement is unenforceable the remaining portions shall remain in full force and effect.