The Shops at SOP VENDOR BOUTIQUE

OVERVIEW

Event:

2019 International Holy Convocation - 25th Anniversary

Host:

Sounds of Praise Pentecostal Fellowship Ministries, Inc.

Venue/Hours of Operation/Setup:

Venue #1: St. Paul Sounds of Praise, Simmons-Manners House

587-95 18th, Newark, New Jersey

Wednesday, October 16th, 6 p.m. to 10 p.m. (Setup: 5 p.m.)

Thursday, October 17th, 6 p.m. to 10 p.m. (Setup: 5 p.m.)

Venue #2: Newark Airport Marriott, Grand Ballroom/West Lobby, 1 Hotel Road, Newark, New Jersey

Friday, October 18th, 6:30 p.m. to 11 p.m. (Setup: 5:30 p.m.)

Vendor Fee (non-refundable/non-transferrable):

$125 (Flat rate for all three days. Usually, no single/split days)

$60 (This year, we have included a "Gala Only" option to accommodate more vendors)

Contract Deadline & Payment:

To reserve your space, please submit this form and forward payment by

Monday, September 30th to:

http://www.paypal.me/sopscholarship

Alternatively, you may drop off cash or a cashier's check/money order to the church with prior notice. Other options: Cash App, Venmo, or Zelle

Vendor Coordinator: Casandra Y. Clarke

Call/Text: 646-893-8170

Email: scholarshipawards@soppfm.org

Vendor fees benefit the...

Sounds of Praise National Scholarship Awards Fund

TERMS AND CONDITIONS

• LIABILITY: Vendors/Exhibitors of the Shops at SOP assume the entire responsibility and hereby agree to indemnify and hold harmless the Sounds of Praise Pentecostal Fellowship Ministries, Inc. and St. Paul Sounds of Praise including the National Education Department, National Scholarship Committee, all officers, employees, volunteers, and agents against all claims, losses and damages to persons or property, charges or fines and attorney fees arising out of or caused by vendor's/exhibitor’s installation, removal, maintenance, occupancy, or utilization of the exhibition premises or any part thereof. In addition, vendor/exhibitor acknowledges that the Sounds of Praise, Inc. does not maintain business interruption and/or property damage insurance covering such losses by vendor/exhibitor stated herein. Moreover, we do not necessarily endorse the participant vendors/exhibitors or their products and/or services.

• SETUP/BREAKDOWN: Vendors/Exhibitors will be responsible for setup and breakdown of their area. On Wednesday and Thursday, setup begins at 5 p.m. and must be completed by 6 p.m. On Friday, setup begins at 5:30 p.m. and must be completed by 6:30 p.m. Breakdown must be completed by 11 p.m. each night. All debris must be removed each night and the area needs to be restored in its original state .

• VENDOR BOUTIQUE HOURS OF OPERATION:
  Wednesday, October 16th - 6 p.m. to 10:30 p.m.
  Thursday, October 17th - 6 p.m. to 10:30 p.m.
  Friday, October 18th - 6:30 p.m. to 11 p.m.

• RIGHT OF REFUSAL: The 2019 Holy Convocation is a Christian, family-oriented event held at a sacred place of worship. Therefore, we reserve the right to refuse the vendor/exhibitor contract and/or conference participation at any time time for what we deem to be illegal, inappropriate, and unacceptable. Professionalism, integrity, good customer service along with appropriate attire, appearance, products, and services must be maintained at all times.

• VENDOR/EXHIBITOR CONTRACT & FEE: Vendor/exhibitor contract and fee must be recieved by Monday, September 30th. The non-refundable, non-transferrable vendor fee is a flat rate for all three (3) days. Full payment of $125 (or $60 for the gala only) must be forwarded by said deadline to http://www.paypal.me/sopscholarship . Alternatively, and if necessary, a special arrangement can be made for an advanced cash payment. PLEASE NOTE: The vendor fee is non-refundable and non-transferable.
  

• TABLE SPACE/NAME BADGE: Each vendor/exhibitor will receive one (1) six-foot table and two (2) chairs. Tables will be bare at the church, but they will be covered and skirted at the hotel. A stand or rack (of any size) or additional table (of any size)--whether we provide it or you bring your own--will cost an additional $20 and must be indicated on this contract. Each additional chair (up to two additional chairs) will be $10 each and must be indicated on this contract. There will be absolutely no table sharing or subletting. Tables will be pre-assigned at the discretion of the vendor coordinator. Space is granted on a first-come, first-serve basis (upon receipt of both contract and payment). A placard with the business name will be placed on each table. One (1) name badge will be provided to each vendor/exhibitor; and, it must be worn at all hours of operation for the vendor boutique.
  

• ELECTRICAL OUTLET: Access to an electrical outlet may be provided on a limited, first-come, first serve basis for an additional $20. The request must be indicated on this contract.
  

• PARKING/UNLOADING:
  • At the church: The Simmons-Manners House (fellowship hall), which is where the vendor boutique will be held, is located on the second floor adjacent to the sanctuary. There is an accessible ramp on the S. 17th entrance of the church. Volunteers will be available to assist with unloading; however, we cannot guarantee assistance with loading. Security personnel will be available. The street may be blocked off on 18th Avenue between S. 17th and S. 18th Streets, if approved by the City of Newark.
  • At the Marriott: There is a loading dock at the hotel. Parking is complimentary and there are two (2) entrances in the rear of the property.

• DUPLICATIVE MERCHANDISE/SERVICES: We will make every effort to prevent the vending of comparable merchandise and/or solicitation of services.

• LEAVING/STORING MERCHANDISE: While we believe the venue to be safe and secure, merchandise may be left/stored at the vendor's/exhibitor's own risk. We will not assume responsibility for the loss or damage of any items.

• PAYMENT FOR PRODUCTS/SERVICES: Collecting payment for items sold or ordered is the sole responsibility of the vendor/exhibitor.

Thank you for your interest, support, and anticipated participation!