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  • International Cave Photographers 2018 Meeting

    April 21-28 -- Carlsbad, New Mexico, USA early registration form
  • International Cave Photographers
    2018 Meeting
    April 21-28 - Carlsbad, New Mexico, USA

    Early Registration Form

  • Welcome!

    If you are making plans to join us in Carlsbad, let us know now.

    Help us prepare for a smooth-running event next April
    by letting us know who you are and some other important information.
    No fee is being charged for registering at this time.
    You will be able to cancel, if you cannot attend.

    Please note that certain entries are required before you can submit
    (marked with a red asterisk like this*).

    Don't worry if you can't complete everything now!
    You can come back later to make changes after your registration is submitted.

    Please do not make multiple submissions.

  • Page 1: Information About You
    • Section A: Essential Information About You  

    • -- All information in this first part is required to register for the event --

    • Please check if you will require a VISA to enter the USA.

      Even if people with passports from your country normally do not require a VISA,
      please become familiar with all the requirements that may affect you as an individual.
      ( Things like previous travel history, contacts abroad, etc. )

      -- It can take 3 months or more for a VISA to be issued in some cases. --

      You should start the process as soon as possible.

      Let us know if you need help with this. You may need a letter of invitation.
      If you do require a VISA, we will delay sending an invoice for the registration fee
      while your VISA application is being processed.

    • -- In Case of EMERGENCY, Who Do We Contact? --

    • Section B: More About You  

    • -- The rest of this section is optional, or can be added later --

    • On your Badge, your name entries will appear as "First LAST" :
    • You can provide Additional Contact Methods for use by our staff only.
      (Alternate Email, Mobile Phone, Skype, etc.)
      For any entries you make, please enter details for how we should use it.

      * NOT FOR EMERGENCIES *

    • Sharing experiences and ideas is an important part of the meeting.

      We are asking everyone to prepare informal slide shows or short presentations for us all to enjoy in the evenings. We encourage you to show photos and tell stories about caves and your trips to them.

      Also, there will be a separate session for more technical talks. Let's educate each other about new or unusual equipment or techniques (good or bad).

  • International Cave Photographers

    2018 Meeting - Carlsbad, New Mexico, USA

    Early Registration Form - Page 2

  • International Cave Photographers
    2018 Meeting
    April 21-28 - Carlsbad, New Mexico, USA

    Early Registration Form

  • Page 2: Travel Information
    • Section C: Travel Dates & Details  

    • <><><><><><><><><><><><><><><><><><><><><><><><><><><><><>

      Check-in will begin in the morning on Saturday, April 21st.

      Please arrange to be on site by late afternoon that day.
      There will be an orientation that evening, followed by our first meal together.

      -- Let us know if you cannot meet this schedule. --

      Sunday, April 29 is the last day. We will be leaving Washington Ranch by Noon.

      <><><><><><><><><><><><><><><><><><><><><><><><><><><><><>

    • Flight Details:

      You can tell us your itinerary. Even if you are currently researching options and it is preliminary, you can still tell us where you expect to arrive, etc.

      * Make entries in the columns, and then press the Add this Flight to List button.
      * A row will be created for the list of flights.
      * You can add more flights for a complex itnerary, or just tell us about the final leg.
      * Overnight is in case your flight does not land on the same date as it departs.
      (Enter 'Yes', or the date when the airplane arrives, if it is different from departure).

      The more we know about everyone's intentions, the better we can help with airport pickups, arranging ground transportation, and finding accommodation before and after the meeting.

    • Section D: Other Travel Questions  

    • Great! We will ask more about this later.

    • OK. We will provide travel information and advice when it is ready.

  • International Cave Photographers

    2018 Meeting - Carlsbad, New Mexico, USA

    Early Registration Form - Page 3

  • International Cave Photographers
    2018 Meeting
    April 21-28 - Carlsbad, New Mexico, USA

    Early Registration Form

  • Page 3: At the Meeting & Other Destinations
    • Section E: Accommodations & Meals  

    • <><><><><><><><><><><><><><><><><><><><><><><><><><><><><>

      Check-in will begin in the morning on Saturday, April 21st.

      Dormitory lodging and meals are included in your registration.
      If you arrive early, it may be possible to stay at Washington Ranch on Friday night.
      Also, there may be a few (VERY FEW) upgraded rooms available at higher cost.

      -- Contact us to discuss these options, or any other special arrangements. --

      Sunday, April 29 is the last day. We will be leaving Washington Ranch by Noon.

      <><><><><><><><><><><><><><><><><><><><><><><><><><><><><>

    • You indicated that you will not be attending the entire meeting.

      At this time, there are no discounts on lodging or meals for partial participation.
      We will let you know if this policy changes.

    • OK. We will send that information to you. Please remember that there are only a few rooms available, and the cost will be higher.

    • Section F: Plans Before or After  

    • Good to see that you will spend some time in the US before or after the meeting.
      We can help you find things to do or places to stay.

    • It seems that you will only be in the US for the dates of the meeting.
      Let us know if you have questions about the days before or after.

  • International Cave Photographers
    2018 Meeting
    April 21-28 - Carlsbad, New Mexico, USA

    Early Registration Form

  • Page 4: Submit, Update, or Save for Later
    • END: Submit New, Update Previous, or Save to Finish Later  
    • Updated Submissions contain all the information you entered previously,
      plus the new info.

      Please help us keep our records accurate by clearly describing
      what information you have changed or added.

    • You are almost finished!

      You can submit your registration after all the required fields have been entered
      (marked with a red asterisk like this*).
      At the bottom of each page, the system will show if any required fields are missing.
      You will be shown those pages, if you try to submit before all required fields are filled.

      We are not taking a registration fee at this time.
      Expenses are still being estimated. You will receive an invoice later.

      We expect the basic fee will be approximately $300-400.
      There may be additional costs for airport transport, alcohol, etc.

      Remember...
      You will receive a link back to your form, allowing changes or additions at a later time.

      Please do not make multiple submissions.

    • PREVIEW will show the entire form with your answer to each question.
      CLEAR will delete everything you entered. (* Be Careful! *)

      You can SUBMIT or go BACK at the end of the Preview.

      A Thank You Page should appear a few moments after submitting.
      Watch for a Confirmation Email to arrive with all your entries,
      including a link to edit your registration info later.
    •  
    • Contact Us to discuss registration:
      ICPM2018-Register@yahoo.com

      For other questions about the meeting:
      ICPM2018-info@yahoo.com
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