1111 Godfrey Ave SW Suite 440
Facility Rental Request and Agreement
Studio Phrené is a newborn and lifestyle photography boutique with a mission to connect, document, perserve, and highlight the relationships and milestones of your growing family, no matter the stage of life. Our historic, modern and chic warehouse space will make a stunning backdrop for your event.
Since this is a co-op studio with no paid staff, use of the space by outside groups is necessarily held to a minimum. Phrene Hoeksema will approve requests on a case by case basis.
Studio Phrené is a non-smoking environment available for rental during the studio's non-booked studio hours. The studio's maximum capacity is 50 people for a stand-up event and for a sit-down meeting. The studio does not provide catering or sound equipment. Lounge furniture, couches, and a bed are available for use as needed.
Catering is allowed and if alcohol is served, a licensed bartender or other certified and trained person must be provided. Underage drinking or over serving is not permitted, and is the responsibility of the renter.
All events must be over and clean up completed by midnight of the date on this rental agreement. All persons must be out of the building at this time. In the event the Renter should need the gallery past midnight, prior approval is required, and an additional fee will be applied. If prior approval has not been granted and anyone remains in the building after midnight pm for any reason, an additional fee of $150 per hour will be applied. The studio is available outside regular business hours, including for set up and clean up. Hours are subject to change, especially during holiday seasons. Times the studio would be available on a normal basis are:
Monday thru Sunday 6:30 a.m. to midnight
The base rental fee is $100 per hour. Set up and clean up time must be calculated into the time the facility is needed. Depending on the size of the event, one to two members of Studio Phrene's staff must be present during the event for security, lock up and assistance. The renter agrees to pay those members $25 per hour in addition to the base rental fee.
A security deposit of $100 (one hour’s rent) is due at the time the application is approved and signed. The deposit will be held until after the event and returned after inspection of the studio. The rental fee is due at least one week before the event scheduled. Studio Phrené prefers paypal but will accept American Express, MasterCard, or Visa. Checks are made payable to Phrene Hoeksema and Paypal Payments can be made to firstname.lastname@example.org
Responsibility: The conduct of all participants and spectators while at the Studio shall be the responsibility of the Renter. Renter also accepts all responsibility for any injury to person(s) or property, or loss of or damage to property or theft of personal property or artwork at the Studio during the rental period, or resulting therefrom. Studio Phrené retains the right to evict objectionable persons from the premises or to call for security/police help if deemed necessary. Violations may result in denial of future reservation requests.
1111 Godfrey Ave SW Suite 440
Facility Rental Request and Agreement
Indemnity: Renters shall release, indemnify, keep and save harmless Phrene Hoeksema its agents, officers, employees, or members from any and all responsibility or liability for any and all damages or injury of any kind or nature whatever (including death) to all persons, whether agents or employees of the Renter or persons attending the events for which the premises have been leased, and to all property damage proximately caused by, incident to, resulting from, arising out of, occurring in connection with, the use by the Renter of the premises. The provisions of this section shall include any and all losses, damages, injuries, settlements, judgments, decrees, awards, fines, penalties, claims, costs and expenses, including reasonable attorney‘s fees.
Security Deposit. The $100 Security Deposit is due at the time of the completion of this Contract. The Security Deposit will be returned to the Renter upon satisfactory inspection of the rented facility after use. Portions of the deposit may be retained to compensate for any damages or additional clean up costs attributable to the Renter.
Rental fee is due to Studio Phrené at least one week in advance of scheduled event.
Cancellation / Refund. If cancellation by either party is more than sixty (60) days before the scheduled use of the facilities, the security deposit will be returned. If Renter cancels less than 60 days prior to the event, $100 will be held since the studio will have been held and all other iquiries turned down.
Returned Checks. There will be a $30 fee for any returned check.
Set-Up. Access to the facilities for setting up, including Caterers set-up, will be during the hours stated on this rental agreement or as agreed to in advance. Renter is responsible for all set-up and break down. The Studio may request a written schedule for set up, event, and clean up if deemed necessary.
Clean-Up. The premises must be left in the condition in which they were found at the beginning of the rental period and will be approved by a Studio Representative. All food, beverages, equipment and rented supplies must be removed from the premises immediately after each use of the facilities. Any catering areas used must be cleaned and left in the condition in which they were found. All trash must be removed from the building. All floors must be swept and/or vacuumed after use of space. Renter must immediately take care of any spillage. If renter is unable to remove spillage, the Studio retained the right to have the area professionally cleaned at the Renter’s expense.
Any damage to facilities or artwork during the rental period, or upon delivery/ pick-up / clean-up/ or resulting from any Caterer’s action will be the responsibility of the Renter. This includes damage to the walls, floors, furniture, fixtures, stereo, and artwork.
The Renter agrees to rent 1111 Godfrey Ave SW Suite 440 during the stated dates and times, in accordance with the terms of this rental contract. The space will be available to the renter during the times stated on the face of this contract only, therefore renter should include sufficient time for set up and cleanup. Rental fees are based on a block of time and are inclusive of the set up and clean up time.
By signing this request for rental facilities, the signee agrees to comply with the terms of this agreement. Studio Phrene agrees to let the requestor know as soon as possible if their request has been granted and will then agree to make the Studio available to the requesting group at the time stated.
By signing this Rental Contract, the Renter acknowledges having read and understood the terms of this contract and acknowledges that this Rental Contract is binding both on the parties and the organizations they represent.
Renter Signature ("sign" with mouse)