2018 Teacher Retention Grant Program Application: School-Level (Year 1)

2018 Teacher Retention Grant Program Application

For First-Time Grantees
Welcome to the Oakland Teacher Retention Grant Program Application. Please complete and submit your grant proposal by 5pm on Friday, May 4, 2018.

You are able to return to the application to make edits as often as needed until the 5pm on Friday, May 4. You will receive a personalized link via email once you input your contact information and click 'SUBMIT' on the last page.

Please note: every time you make edits, you will need to click ‘SUBMIT’ on the LAST page to save what you’ve entered after every session on the application. You’ll then receive a personalized link (via email) that you can return to.

'SUBMIT' is not considered final submission until 5pm on May 4.

If you run into any problems or have any questions about the application, please contact David Phillips at dphillips@educate78.org

Reminder: We are thrilled to offer a free workshop to support grant teams in designing their retention grant projects as well as office hour sessions to get support in writing strong applications.

Design an Effective Teacher Retention Project

Thursday, April 19 5-8pm

* Analyze your school's Gallup survey data. If your school doesn't have survey data, don't worry - we'll walk you through a process to identify some teacher engagement and retention opportunities

* Plan a strong retention project at your school site

* Get coaching and feedback

* Get to know other Oakland teacher teams designing innovative projects and test your ideas with each other

* Food included!

To register, click here

Office Hours for Grant Writing Support

Tuesday, April 10, 5-7pm

Saturday, April 14, 11am-1pm

Tuesday, April 24, 5-7pm

* Get clarity on specific sections of grant application

* Get coaching and feedback on draft sections of your application

* Come away confident with a plan for completing the application

To register, click here: http://bit.ly/2HBLGrL
Highly Recommended: Toolkit to Help you Plan

Educate78 has created an easy-to-use, step-by-step toolkit to help schools interpret their Gallup survey results and take action - click here to access the toolkit.

While using the toolkit is very helpful, it is not a prerequisite to apply for a teacher retention grant. Also, don't worry if your school didn't participate in the Gallup survey!

Grant Design Team and Roles
Lead Grant Team Member Information

The lead team member is responsible for the coordination of activities related to the proposal, and to be the key point of contact for Educate78.
Name *

First Name Last Name
E-mail *
Phone Number *

Area Code Phone Number
School Name *
Grade Level *
Subject *
Years at School *
Total Years Teaching *
Other Grant Design Team Member Information:

Retention projects are more likely to succeed if they are designed by, and owned by a group (rather than an individual). Such a group can help identify your site's root cause, get others' buy-in, and make changes as needed. We call this your "Grant Design Team."

Please list any other members of your Grant Design Team. These are teachers participating in the grant project design and grant writing. Be sure to include:
- First Name
- Last Name
- Grade
- Subject
- Years at School
- Total Years Teaching

Grant Proposal Summary
Please refer to the following information in the next two questions:

Tier I: up to $5,000 intended for small-scale or lower-cost pilots (e.g., across a grade level or department team, with a specific group of teachers like veteran teachers, to pilot a new retention strategy not tried before).

Tier II: up to $10,000 intended for deeper reach in terms of number of participating educators and/or intended impact on teacher satisfaction and retention. This strategy should be part of a schoolwide improvement strategy with school leader support.

Tier III: up to $20,000 intended for strategies with strong evidence bases and/or to scale up and refine a successful pilot. Tier III grants should impact a significant number of teachers at the site and be part of a schoolwide improvement strategy with school leader support.
Proposed Grant Tier and Amount. See above for Tier information and examples.

Tier 1 Tier 2 Tier 3
[OPTIONAL] “Plan B” Proposed Grant Tier. Note: Plan B refers to a scaled down version of your full grant proposal in the event your team is not awarded the full grant proposal amount and wants to be considered for a scaled down version.

Tier 1 Tier 2 Tier 3
Proposed Grant Amount
[Optional] “Plan B” Proposed Grant Amount. Note Plan B refers to a scaled down version of your grant proposal.
Title
1-3 Sentence Grant Summary that provides the "gist" of your retention project.
Grade Levels Served by School
Number of Students in School
Number of Teachers in School
Total Number of Teachers Participating in Grant Project
Please describe at a high level (e.g., 2-4 sentences) who beyond the Grant Design Team has agreed to participate in the grant project (e.g., "10 teachers across all grade levels who are excited about...")

SECTION 1: SCHOOL CONTEXT AND STUDENT AND TEACHER DATA
School Context
Please include a description of your school, school mission/vision, strengths, and areas of focus in 2018-19 (Suggested 150 words or less):
Student Population

Please include the following school data:
%FRL/LI (Free & Reduced Lunch/Low Income):
%EL (English Learner):
%SWD (Students with Disabilities):
Race/Ethnicity Demographics:
Teacher Retention Data

Below, please include your school’s teacher retention data for the last 3 years. For OUSD schools, see this teacher retention dashboard for historical teacher retention data. If you're having trouble collecting these data, come to one of our office hours or contact us via email.
2015-16
Number of credentialed teachers (total)
Number of credentialed teachers who returned from previous year
% of credentialed teachers who returned from previous year
2016-17
Number of credentialed teachers (total)
Number of credentialed teachers who returned from previous year
% of credentialed teachers who returned from previous year
2017-18
Number of credentialed teachers (total)
Number of credentialed teachers who returned from previous year
% of credentialed teachers who returned from previous year

Other Data Relevant to Retention
SECTION 2: PROBLEM DEFINITION, PROPOSED STRATEGY, AND DESIRED OUTCOMES
Include any other data that has helped you develop a deeper understanding around teacher retention in your school.

For example: data from interviews with other teachers, teacher experience levels and number of early career teachers, retention of teachers in specific subjects/roles or demographic groups.
Problem Definition:
Define how teacher retention has been a challenge for your school. How has it impacted great teaching and student learning at your school? What specific data are you using to analyze your teacher retention challenge (e.g., teacher surveys, teacher interviews, focus groups)? (Suggested 200 words or less)
What needs or underlying causes of your less-than-desired retention have you identified? Please describe your process for collecting input and data to identify these underlying needs. We recommend teacher surveys, teacher interviews and/or focus group. If you have any quantitative data (e.g., from your Gallup Teacher Engagement Survey), please include it here. Tip: Our Design an Effective Retention Project workshop will help your team identify your underlying retention needs. (Suggested 450 words or less)
The Gallup Q12 Employee Engagement pyramid provides a framework to think about teacher engagement and retention strategies.

For more information, see these Gallup resources.
What specific need have you prioritized to address through this grant to increase teacher retention and great teaching at your school? Please describe how you determined this was the specific need you wanted to address (among others) and why. (Suggested 300 words or less)
In which Level on the Gallup Engagement Hierarchy is your retention need? Please explain.
Strategy:
How do you propose to address the above need through your retention grant project? Do you plan to focus on specific groups of teachers (e.g., veteran teachers, teachers of color), or all teachers? Please detail how your proposed strategy will lead to increased teacher satisfaction, sustainability, and retention. Please include evidence/research on your proposed strategy's effectiveness. (Suggested 300 words or less)
How does this work align with your school-wide vision and priorities? We have learned that retention projects are more successful when school leadership makes it a priority. Please detail what support your school leader has committed to the retention project in 2018-19. (Suggested 200 words or less)
Desired Outcomes:
What do you seek to accomplish through this grant proposal? Please include specific, measureable outcomes including impact on teacher satisfaction, retention, and great teaching at your school. How and when will these outcomes be measured including baselines, interim, and summative measures across the year?
[OPTIONAL] If you are submitting a proposal for two potential tiers/grant amounts (Plan A and Plan B), please describe what you seek to accomplish through this grant proposal in your Plan B (e.g., scaled down version). Please include outcomes and how and when they will be measured.

SECTION 3: IMPLEMENTATION AND LEARNING
Key Milestones and Timeline:

Setting meaningful milestones for your project helps focus your work, and provides a useful "gut check" for how your project is progressing.

Please list milestones that you hope to reach by December 2018, and ultimate outcomes that you hope to reach by the end of the 18-19 school year. December milestones can include either qualitative or quantitative measures, while end-of-year outcomes should be quantitative. You may use monthly, etc. milestones in your own planning, but for this application we only request your mid-year and end-of-year milestones.

Should you be awarded a grant, we will include these milestones in your "grant agreement" (so, it's important to put thought into the milestones!).
[OPTIONAL] If you are submitting a proposal for two potential tiers/grant amounts (Plan A and Plan B), please list key activities and timeline for Plan B here.
Roles and Responsibilities: Please describe the roles and responsibilities for grant team members and other teachers/school leaders to implement this grant project successfully in 2019-19. Please estimate # of hours per week or month to ensure needed capacity for successful implementation.
Risks: What risks or potential challenges have you identified to successful implementation? What is your plan to address those challenges upfront and during implementation should they arise?
Sharing Your Learning:

How you will share what you’ve learned with other stakeholders at your school or in other schools?

[Grant requirements include at least one blog post and participation in 1-2 reflection and sharing events in 2018-19]
Moving Forward:

Imagine your prototype and test is wildly successful in 2018-19, how could you see this pilot moving forward to make an impact beyond the life of the grant? What ideas do you have for how this work could be sustained over time or scaled to reach even more teachers and schools? (Suggested 100 words or less)

SECTION 4: BUDGET
Please download, complete, and upload the Budget Template.

Download the Budget Template
[OPTIONAL] If you are submitting a Plan B, please provide an additional corresponding budget (can be another tab in the same document/spreadsheet)
Upload the completed Budget
SECTION 5: APPENDIX
Please download, complete, and upload the School Leader Letter of Support Template. We are requesting this letter of support because we've learned that successful projects have the active support of their principal, and that the projects are aligned to school-wide prioritiees.

NOTE: If your school leader will not be leading your school next year and next year's school leader is not available, please submit a letter of support from an Assistant Principal or a district/CMO administrator.

Download the School Leader Letter of Support Template
Upload the completed School Leader Letter of Support

Application Process Summary
Please remember that the application must be completed and submitted by 5pm on Friday, May 4, 2018.

You are able to return to the application to make edits as often as needed until the 5pm on Friday, May 4. You will receive a personalized link via email once you input your contact information and click 'SUBMIT' on the last page.

You will have to click ‘SUBMIT’ on the last page to save what you’ve entered after every session on the application, but you will be able to return to edit your application as many times as you need to before 5pm on Friday, May 4.

If you run into any problems or have any questions about the application, please contact David Phillips at dphillips@educate78.org.

Reminder: We are thrilled to offer free workshops to support grant teams in designing their retention grant project and in writing strong proposals.
Should be Empty:

2018 Teacher Retention Grant Program Application

Grant Design Team and Roles

Grant Proposal Summary

SECTION 1: SCHOOL CONTEXT AND STUDENT AND TEACHER DATA

2015-16

2016-17

2017-18

Other Data Relevant to Retention

SECTION 2: PROBLEM DEFINITION, PROPOSED STRATEGY, AND DESIRED OUTCOMES

SECTION 3: IMPLEMENTATION AND LEARNING

SECTION 4: BUDGET

SECTION 5: APPENDIX

Application Process Summary