First Friday Vendor Terms and Conditions
***PLEASE READ CAREFULLY***
-- First Friday is a juried market. All vendors are approved at the discretion of the organization. Materials deemed controversial or offensive may not be approved, and the committee may revoke an approval at any time at their discretion. Posts to First Friday social media pages are also made at the discretion of the committee.
-- Acceptance letters and invoices will be sent together monthly. Your spot is not secured until the invoice has been paid. PayPal is our preferred method of payment. If you are not able to pay via PayPal, please email us at FirstFridayCamdenAr@gmail.com to make other arrangements. If we do not receive payment or an email with payment arrangements by the due date, your spot will be given to the next person on the vendor list.
-- Informational Booths and Direct Sales Booths have especially limited availability. Only 1 Informational Booth and 3 Direct Sales Booths, each representing a different company, will be approved per month. These spaces will fill quickly, so send your application as soon as possible. Overflow applications will be placed on a waitlist. If you are approved, but then unable to attend, please let us know as soon as possible so we may move down the list.
-- All food vendors are required to provide a copy of their Arkansas Health Permit prior to set-up. The only exceptions from this are vendors selling foods under the cottage foods act. If your foods do not fall under this category, you may apply for a temporary food service permit here. All vendors with a temporary food service permit must prepare foods onsite and may check in at 4:00pm to have sufficient time. For those unable to prepare food onsite, you may obtain a regular food permit and utilize a licenced facility to prepare foods - we have a facility available for that. Food vendors that are not in some way compliant with these guidelines will be asked to cease operations at the event and must leave. Please contact Veronica, the local health inspector, at 479-437-4284 for permit needs or questions.
-- Food Truck vendors (1 per month) must provide their own generator and also have the option to set up a small eating/sitting area immediately near the truck.
-- All booth spaces are 10'x10'. If more than one space is needed, additional costs will be charged accordingly. Market layout is designed at the discretion of the organization and will change each month. Vendor placement requests are not guaranteed. First Friday social media page posts are also made at the discretion of the organization.
-- Vendors are required to bring all necessary items for setup, including tables, chairs, tent, display material, etc. Since some markets will be going on after dark, we strongly suggest battery operated string lighting to provide additional lighting to show your products and to help add to the overall market ambiance. Amazon has some great options. Find the link to wireless string lights here, and link to a wireless spotlight here. We also suggest a battery operated fan for hot weather months.
-- While electrical access will be available, it is limited. If it is essential to your operation, please note it on the application, along with your specific need (lights, fans, hot plate, etc.) so that we can plan to accommodate your request. You are also required to bring your own extension cord.
-- Vendor check-in time begins at 4:30pm (food vendors that prepare onsite may check-in at 4:00pm). No one will be allowed to setup prior to this time. A First Friday team member will be present at the gazebo next to the Camtel parking lot to check you in. Once the check-in process is complete, you may drive your vehicle to your space, unload your supplies as quickly as possible, then park your vehicle and walk back to your space to finish setting up. Vehicles will not be allowed on the street past 5:30pm. There are many vendors, so please be patient with this process.
-- The team also advises that you perform a mock set-up prior to market day to insure all of your supplies fit into the space(s) requested, and to bring someone with you to help you complete your set-up.
-- The market will end promptly at 9pm. Vendors are expected to stay the entire length of the market. Early breakdown or last minute cancellation may result in ineligibility for future markets. Vendors are responsible for leaving their spaces clear of all debris.
-- All food vendors are responsible for paying their own A&P (Advertising and Promotion) taxes. Food vendors from out-of-town will be given the A&P tax form during the check-in process.
-- All vendors are also required to report and pay sales tax on the total sales from each market to the Arkansas Department of Finance and Administration. The organization will provide each vendor at each market with the required sales tax form and the return envelope that is provided to us by the ADFA. At the end of each market, a team member will come by your booth to collect the completed forms, and the payment envelopes should you choose to pay that evening. If you pay all your sales tax by a monthly schedule, then you are still required to complete the form and return it to the committee at the end of the evening. This is a state law requirement. If sales tax are not paid, then attendance at future markets may be restricted.
-- WEATHER POLICY - In the case of bad weather (heavy rain or storms with lightning and/or high winds) the event will be cancelled and we will continue with the next month's scheduled event date. Payments made for the cancelled event (due to weather or other unforeseen cancellation reasons, decided by the event board or local emergency personnel) will be transferred/applied to the next scheduled event. If you will not be returning to the market after payment for a cancelled market has been made, that payment for that particular market will be refunded.
***Waiver of Responsibility***
The non-profit entity of First Friday: Monthly Market in Camden, Arkansas is not responsible for the activity, information, or products provided by any market participants or vendors.