MET Singers Registration Packet '19/'20

Emergency Contact Person(s)/Pickup Authorization (Outside of Household)
Full Name 1*

First NameLast Name
Relationship*
Phone Number*
Phone Number
Full Name 2*

First NameLast Name
Relationship*
Phone Number*
Phone Number
Full Name 3*

First NameLast Name
Relationship*
Phone Number*
Phone Number

Parent and Participant Decorum of Expectations
MET Singers 2019-2020
Serving Metropolitan Nashville Public Schools and Surrounding Counties
Open to Public, Private, Charter and Home School Students

MET Singers is a Performing Arts Education and Youth Development Program

Arts Access Partners: The Visual and Performing Arts Department, Music Makes Us, of Metropolitan Nashville Public Schools; Lipscomb University, Fisk University, the National Museum of African American Music, Intersection and The Nashville Symphony. This form must be on file for your child’s participation in any event sponsored by The MET Singers, a Choral Arts Link, Inc. program

MET Singers decorum expectations are in compliance with Metropolitan Nashville Public School standards of conduct. Guidelines set by Metropolitan Nashville Public School Board of Education for safety of students, teachers and staff apply during all rehearsals, retreats, and/or MET sponsored events.
1. I am responsible for any and all transportation for my child to and from rehearsals, retreats and performances (unless otherwise prearranged) to all MET Singers events.
2. I acknowledge that the teachers involved with MET Singers are providing their time and expertise to enhance participants' performance artistry, musical education and instruction. I, in turn, will make every effort to deliver and pick-up my child in a timely manner for all MET functions. If my pickup is delayed 15 minutes after session closure I will alert the Executive Director, 615-260-5278. If my pick up is delayed twice (2 times), my child will be removed from MET Singers.
3. I will discuss with my child that it is an honor to participate in this choral program and that he/she represents his/her family, school, community and city. This is a responsibility that students and teachers will take very seriously. Decorum and cooperation from all participants (singers and adults) should be exemplary at all times.
Please Sign*
Parent Name*

First NameLast Name
Date*

MonthDayYear
Participant Decorum of Safety and Guidelines
One (1) Completed Form Per Participant

Safety guidelines as set by Metropolitan Nashville Public Schools (MNPS) Board of Education apply during all MET functions for participants, teachers, staff, volunteers and special guest. Each staff member (Artistic Associates, Director Assistants) and volunteers are responsible for the safe keeping of each participant and will follow the guidelines set by Metropolitan Nashville Public Schools.

Each participant is responsible for cooperating with teachers, staff, volunteers, guest artists and fellow participants for best experiences for everyone.

If at any time a participant is uncooperative and a resolution cannot be determined through conferencing with the staff/camp director and the student’s parents/guardians, said participant may be asked to withdraw from the remainder of any or all scheduled activities (effective immediately).

I have read and understand the student decorum expectations. I will abide by them for rehearsals, retreats, performances or events sponsored by this organization.
Participant Signature*
Parent Signature*
Parent Name*

First NameLast Name
Date*

MonthDayYear
Performance Practice & Attendance Guidelines
Complete this form and return it. This form must be on file for your child’s participation in any event sponsored by MET Singers, a Choral Arts Link, Inc. program.

Creating Music is an art. The artist sometimes struggles to discover the best way to relay his/her message to the audience. MET Singers create Music Art. And sometimes they too struggle to learn and interpret a piece of music as the composer and conductor might wish.

And so MET Singers have rehearsal, every Monday evening from 6:30 – 8:00 p.m. Choral Arts Link also sponsors retreats for its singers, at least one each semester, including one earmarked for a special guest artist who works directly with singers and whose presence contributes to the rehearsal process.

For the MLK concert and the Legacy concert, special retreats are necessary. The two Saturdays before the MLK Concert in January and the mid-week dress rehearsal are must attends for ALL ensembles because it is the only time that we, as a group, can have access to the choir loft and stage in Schermerhorn Symphony to practice our selections.

The conclusion to be drawn is: REHEARSALS ARE EXTREMELY IMPORTANT!!

Attendance Policy includes the following: Commitment Counts!
1. If the singer is going to miss rehearsal, and you know about this in advance, please inform Mrs. Campbelle-Holman or another member of the MET faculty of the absence as far in advance as possible. Contact any of the above artistic staff in person, or via e-mail or telephone (see contact information in Parent/Singer Handbook).
1. If the singer is going to miss a Monday or Saturday rehearsal because of illness or other reason, please inform one of the teachers via telephone or e-mail as soon as possible.
1. If a singer misses the rehearsal that immediately precedes the concert, HE OR SHE MAY NOT BE ABLE TO PERFORM. Dress rehearsals are very important not just for the music, but to practice lining up, walking on and off stage, becoming familiar with the order of the pieces, and especially building stamina and familiarity with an event that for MET Singers is the culmination of many months of practice. Timely Arrival Counts!
1. **Being on time to all rehearsals, retreats and events is expected. If a student will be tardy to rehearsal (15 minutes or more, please contact Mrs. Campbelle-Holman or anywith valid reason **If a student in MET Singers has three or more consecutive tardy days preceding a concert or other major event, he or she may not be able to perform.
1. Mentoring is an important role and responsibility for seasoned singers. Once a singer has performed in one program, they are a seasoned singer. All age groups of singers are mentors in MET Singers. A peer mentor, as well as a music faculty, in decorum for rehearsals and performances, assist newer singers. Seasoned singers are expected to provide this additional support to encourage each member’s transition to MET Singers tradition of high standards in mastering rehearsal skills and performance artistry.
MET Singers is about commitment to the choral music, but it is more than that.

It is an affirmation made by each singer to learn the music, some of which may be in an unfamiliar style and a challenge for young performers to grasp.

It is an affirmation to support fellow singers in this process through mentoring and physical presence allowing for questions and concerns to be voiced.

It is an affirmation to learn the discipline and the decorum necessary to carry on the Legacy of MET Singers that has been established for the last sixteen years.

ARE YOU AND YOUR FAMILY WILLING TO ACCEPT THE CHALLENGE?

We hope you and your family will say YES and join us on Monday nights and Saturday retreats.

I have read and I understand the decorum guidelines. I will abide by them for rehearsals, retreats, performances or events sponsored by this organization.
Participant Signature*
Parent Signature*

Liability Release
Please fill in the blanks with the participant's full name. *
I realize that in the event my child is injured during any MET function and therefore, in order that my child may participate, agree as follows: I agree that neither MET Singers, Choral Arts Link, Inc., and its Boards of Directors, TSU, nor any contributor or sponsor of the event, their members, employees, agents, sponsors, officers, directors, or officials will be held responsible for any injuries that my child might incur in conjunction with the above described events and/or during transport to or from MET events.

I release and forever discharge any contributor, sponsor, or partner of MET/CAL/TSU, their members, employees, agents, sponsors, officers, directors, or officials from any injury that our child might incur, including death, and from any and all claims, demands, damages, actions, and causes of action whatever kind and nature which might occur. As further consideration for allowing my child to participate in this event, I further agree to indemnify and hold harmless any contributor, sponsor, or partner of the event, their members, employees, agents, sponsors, officers, directors, or officials from any claims or actions and costs, brought by us or any other party on our behalf on account of any claims, damages, actions, and causes of action of whatever kind and nature arising out of the aforesaid event.

THIS IS A RELEASE. PLEASE READ CAREFULLY BEFORE SIGNING.

I HAVE READ THE ABOVE AND FULLY UNDERSTAND ITS PROVISIONS:
Parent Signature*
Participant Signature*
Parent Name*

First NameLast Name
Date*

MonthDayYear

Student Media Consent Form
The MET Singers, Choral Arts Link, Inc. and/or Tennessee State University have my permission to photograph/video my child with still or motion picture or both and/or have his/her voice reproduced.

I agree to the use of such photographs/video/voice reproductions and internet, including but not limited to (website and/or internet pages/hard copy products) for publicity and promotional purpose by The MET Singers/Choral Arts Link, Inc., and its partners, and I hereby waive all claims for further compensation for such use or for damages. I waive any right that I may have to inspect or approve the finished product or the copy that may be used in connection with the use of such photographs/videos/voice reproductions.

Please initial by one of the following statements:
Type a question
Type a question
Parent Signature*
Parent Name*

First NameLast Name
Singer's Name*

First NameLast Name
Date*

MonthDayYear
Phone Number

Area CodePhone Number

Parent Media Consent Form
The MET Singers, Choral Arts Link, Inc. and/or Tennessee State University have my permission to photograph/video me with still or motion picture or both and/or have his/her voice reproduced.

I agree to the use of such photographs/video/voice reproductions and internet, including but not limited to (website and/or internet pages/hard copy products) for publicity and promotional purpose by The MET Singers/Choral Arts Link, Inc./TSU and its partners, and I hereby waive all claims for further compensation for such use or for damages. I waive any right that I may have to inspect or approve the finished product or the copy that may be used in connection with the use of such photographs/videos/voice reproductions.

Please initial by one of the following statements:
Type a question
Type a question
Parent Signature*
Parent Name*

First NameLast Name
Date*

MonthDayYear
Phone Number

Area CodePhone Number

Health Information Form
Requested information is gathered so we may offer the safest environment or response to a singer’s needs. It is reviewed in the event MET Artistic Associates or adults Team Leaders need to attend to your child's/youth’s health. Food allergy information is requested for events where snacks/meals are provided.
Participant's Full Name*

First NameLast Name
Medical Conditions
Allergic reactions to medications?

YesNo
Severe food or insect allergies?

YesNo
If yes, please list:
If yes, please list:
Please list any regularly taken medication(s) including as needed prescription medications.:
Condition(s) or reaction(s) from these medications:
Other conditions or sensitivities
Parent Signature*
Parent Name*

First NameLast Name
Date*

MonthDayYear

Demographic Descriptions
Choral Arts Link works to keep fees affordable so the widest range of students may participate. One revenue stream engaged in this process is grant writing. Different funders ask for varied categories of information describing families we serve. Below are descriptors needed for each singer’s family so we may accurately describe our clientele (who CAL programming serves). Thank you for providing this information. Grants assist in keeping registration fees as affordable as possible.

Please complete this page and return it to complete your child’s registration.
Ethnicity

Black or African American (Not Hispanic)American Indian or Alaska Native AmericanHispanic or LatinoCaucasianNative Hawaiian or other Pacific IslanderOther
National Origin

Five continents are given below; please add your family's country of origin
If parents are of different countries, please list both.
Africa
Example: Ghana, Kenya
North America
Example: USA or Canada
South/Central America
Example: Brazil
South/Central America
Example: Brazil
Europe
Example: Scotland
Asia
Example: Japan
Disabilites

The ADA and Section 504 of the Rehabilitation Act defines a person with a disability as someone who has a physical or mental impairment that substantially limits one or more major life activities, a person who has a history or record of such impairment, or a person who is regarded as having such impairment.
If your child qualifies in this category, identify their disability
Parent Name*

First NameLast Name
Singer Name*

First NameLast Name
Parent Signature*
Phone Number (main)

Area CodePhone Number
Date*

MonthDayYear

2019-2020 MET Singer Registration Relief Documentation Requirements
MET Singers Registration Relief (RR) is an initiative of Lynetra Dunn, an alumni MET parent & former volunteer coordinator. Registration Relief allows families who are qualified for free or reduced lunch to receive a fee and/or attire sponsorships when funds are available (based on designated donations). Proof of a family's status must be on file in CAL's administrative office.

Approved documentation is a copy of free/reduced lunch status based on Metro Nashville Public Schools' (MNPS or your local district’s) 2019-2020 qualifications. Every family that qualifies receives a notification from the federal government. Each school district also has these notifications on file, it is called "Direct Certification Notification Letter.”

Proof must be in a singer's registration file on

or before Monday, November 15th, 2019

Proof must be one (1) of the following and must be presented when your singer is registered.

(You may register before November 15th)

1. Local school district’s official Statement of Eligibility received each year by qualified families. A copy of the Statement of Eligibility must be received on or before September 15th, 2019. Copies may be sent via email to admin1@choralartslink.org, with "ATTN: Registration Relief" in the subject line. Please scan and upload as an attachment to your email or attache using the upload option below.

2. A typed statement on your local school’s letterhead expressing knowledge of family's free/reduced lunch eligibility.
- Child's name
- Family member making the request
- Principal's email address
- Principal's signature
Documents must be delivered before or on September 15th, 2019, and may be sent via
- Scan & Email:
- Scan & use the uploader option below on this form.
3. After we receive your information, we will contact you. When you have received confirmation that you are eligible for the reduced rate, you will then be able to make payments online or onsite.
Upload RR Documentation

Upload a File

Cancelof

Registration Payment Options

One payment may be made for multiple siblings, but fill out a separate registration form for each child. NO additional reductions in fees for multiple siblings.

Registration Relief, $100 per singer+

Options:

1. Full payment due at registration,

2. OR $25/month with first payment Aug 12th, balance due by November 15th

For more information, call 615-823-4020 x109, email admin1@choralartslink.org or visit www.choralartslink.org.

ONLINE PAYMENTS:
Can be made now via Square which a link will be emailed to you after completion of this form. Payments will be accepted online through November 15th.

ONSITE PAYMENTS:
Basic and Registration Relief onsite payments are accepted no later than Nov. 15th. ONLY cash, money orders, and credit card/debit card payments will be accepted. *We will only take money orders from Walmart, Kroger or Western Union. No checks will be accepted onsite.

REGISTRATION RELIEF PAYMENTS:
After we receive your information, we will contact you. When you have received confirmation that you are eligible for the reduced rate, you will then be able to make payments online or onsite.

For paperwork submission instructions, please refer to the Registration Relief section of the MET Singers registration packet (previous page).

Please select your payment option below:*

Onsite (Cash, Credit/Debit, Money Order)Online (via Square Store link emailed to you)
**If you choose to pay monthly, there will be a link shared at the beginning of each month for the payments to be made. Payments should be received no later than the 5th of the month.

Payment Plans:

Full-Payment One Time Payment for August-April$300.00

Quantity

Full Payment- Monthly** Final Payment Due Oct. 31st$100.00

Quantity

Registration Relief- Full/One time payment $100.00

Quantity

Registration Relief- Monthly* Final Payment due November 15th$25.00

Quantity

Total $0.00

Credit Card

Should be Empty:

Parent and Participant Decorum of Expectations

Participant Decorum of Safety and Guidelines

Performance Practice & Attendance Guidelines

Liability Release

Student Media Consent Form

Parent Media Consent Form

Health Information Form

Demographic Descriptions

2019-2020 MET Singer Registration Relief Documentation Requirements

Registration Payment Options

Credit Card