JUNIOR DEVELOPMENT (JD) POLICY
Read and agree to the policies and information below.
REGISTRATION
Students must register and pay for the session in advance of starting the program. Class space is limited. JD Groups are scheduled multiple days a week ranging from two days up to four days. Registrations can be made in person at the tennis center or online https://tennismemphis.org/junior-development-registration/
The following forms and payment are required when registering for the program.
- JD Registration form completed with payment prior to each session
- JD Waiver signed
- JD Policy signed
A student is not registered until all forms and payment has been received.
PRIORITY
Students enrolled in the previous session of JD and those that register for ALL class days receive 1st priority; new students that register for ALL class days receive next priority.
- For students who are unable to sign up for the full program, those students may still have an opportunity to participate if class openings remain. Students enrolled in the previous session of JD and those that register for the next maximum number of class days offered receive priority; the process continues until all available spaces are filled.
- Fees for students unable to commit to the full program WILL BE CALCULATED AT THE DAILY RATE.
- Students will be notified by email confirming their status in the program.
- Players taking private lessons from a TM Tennis Professionals and/or participating in Tennis Memphis summer tennis camp do not count as being enrolled in the JD program.
LATE REGISTRATION
- Students may register late, after the start of a session, if class space is available or cut off for adding new students has not expired.
- Fees for students registering after the start of a session will be calculated based on the number of remaining weeks/classes in the session at the DAILY RATE.
STUDENT DROP-IN CRITERIA
- Students who are registered for AT LEAST one day per week for the session may drop in on additional classes if space is available in the class at the DAILY RATE
- Before attending an additional class, the student must:
Contact the Lead Coach for approval
Pay the Class Daily Rate in advance of the student going out on the court for the class
- Late Cancellation or no show will result in a full charge
PAYMENT POLICY
Tennis Memphis operates on a strict payment policy for junior development:
- Full payment is due at the time of registration prior to the start of a new session
- JD payment transactions are run through the tennis center point of sale. Therefore, payment must be made in advance at the tennis center welcome desk or online via Tennis Memphis (TM) website: https://tennismemphis.org/junior-development-registration/
- Junior Development fees may be paid in
- Checks made payable to Tennis Memphis
- Credit or debit card
- Cash
- No invoicing for program fees, payment is required at registration in advance of starting the session. Also, class Drop In Fees must be paid in advance before the student goes out on the court for the class.
CREDIT OR DEBIT CARD ON FILE
A credit or debit card will be required in the event of non-compliance with fees and payment policies.
RETURNED CHECKS
Check payments to Tennis Memphis not honored by the bank will incur a returned check fee of $36.
SIBLING DISCOUNTS
1st child pays regular fee, discounts are applied separately for each child; 2nd child discount 5%; 3rd child discount 10%; 4th child discount 25%.
DISCOUNTED FEES & REFUNDS
- There are no discounts or negotiating the fees. All prices are final.
Financial assistance is available for qualifying families, please contact the TM business office.
- Program fees are non-refundable.
- No refunds will be given for non-attendance.
- In unusual circumstances (i.e. long term injury), a refund of a portion of program fees may be approved with documentation of the circumstance.
FINANCIAL ASSISTANCE
Financial assistance is available. Eligibility is determined by completing a Financial Assistance Application and attaching the required documentation. Financial assistance is intended for youth who are financially unable to afford to participate in the program. Contact the Tennis Center Director for assistance and application.
STUDENT GROUP PLACEMENT
Group placement takes into account the student’s experience with training in the GreatBase, skill level, age, over-all tennis experience, and group dynamics. If you are not sure or have questions on which group to register your student, contact the Tennis Center Director.
MANDATORY TECHNICAL ASSESSMENT /DOCUMENTING DEVELOPMENT
ALL students are required to have a Pre and Post technical assessments for documenting development purposes.The pre-assessment is scheduled prior to or within the first weeks of starting the program, with a post assessment schedule prior to the end of a session or semester. The fee for the Technical Assessment is in addition to program fees. This applies for all competitive students and students who have a basic understanding of the rules, can serve, rally, and keep score. (Exception: does not apply for beginning players).
MISSED CLASSES AND MAKE-UPS
- A player choosing not to come to class when the tennis center is open and classes are held - does NOT qualify for a make-up.
- Missed class due to medical emergency, injury, or illness, must provide a doctor's note or official document as proof of cancellation to be eligible for a make-up class.
- Make ups are not guaranteed and dependant on if there is space available in the class.
- Make ups do not carry over from session to session.
NOTE: If you do not show for a class you may have taken that hour of learning/training opportunity away from a drop-in or make-up student. Your understanding is appreciated.
INCLEMENT WEATHER POLICY FOR CLASSES SCHEDULED OUTDOORS
Class will not be cancelled because rain is forecasted. Classes are cancelled only if the courts are wet and deemed unsafe when it is time for class.
Determination of whether the program is cancelled will be made by the Coach and in some situations will happen up to 2 hours before the program actually occurs if a change in weather forecast is expected. It is common for tennis courts to dry after 1.5 hours of sun/wind exposure, after being completely wet.
- Tennis Coaches have the right to cancel a class up to one hour before start time, based on their judgement of the weather forecast. All programs are deemed as ‘on’ unless cancelled by the Coach. When in doubt students should head to the courts.
MAKE UP POLICY FOR OUTDOOR CLASSES CANCELLED FOR RAIN OR INCLEMENT WEATHER
Classes cancelled for rain and/or inclement weather qualify for make up.
- Classes will be made up before the end of the session.
If a student is unable to attend a scheduled makeup class, the make-up will be forfeited.
- As a general rule, classes will be rescheduled primarily on Fridays & Weekends based on available court time and coaches availability.
- If it rains in the first 1/2 of a class, the class will be rescheduled. If it rains after the halfway mark of the class, the class will not be rescheduled.
- TM will not issue refunds for classes which have been postponed due to inclement weather or other circumstances beyond our control. We will make make-up cancelled classes.
Notification of a cancelled class:
- Cancelled classes will be communicated via email or text.
- Students can call the Tennis Center.
COLD WEATHER - CLASSES SCHEDULED OUTDOORS
Cold exposure can be uncomfortable, impair performance and even become a serious health issue. A wet and windy 30-50 F degree exposure can be as serious as a sub-zero exposure.
- For this reason our cold weather guidelines use the wind chill factor instead of the ambient temperature.
- When the wind chill factor is less than 35° F there will be no practice. That equates to 49° F and winds of more than 12 mph.
HOT WEATHER - CLASSES SCHEDULED OUTDOORS
- No practice when temperature exceeds 98° F and/or heat index is 103° F or higher at time of class (Exception may be adjusted for competitive training.
JUNIOR PLAYER WALK-ON POLICY
- Junior players can walk on an open outdoor/indoor court with each other without a reservation at no charge. Juniors reserving a court will pay the regular court rate.
- Junior players may hit or drill with a family member on an open outdoor or indoor court without a reservation at no charge. Juniors and family members reserving a court will pay a regular court rate.
- Adults (non-family members) playing with a junior must pay half the court costs whether the court is open or reserved. Unless, playing outdoors and the adult has a Player Card there is no charge. For a reserved indoor or outdoor court, payment at the regular court rate is required.
- If no money has been collected for the junior walk-on court, and at any time a customer reserves and pays for that court, the junior will be bumped from the court.
- This applies to any junior and is not for just players enrolled in Tennis Memphis programming.
Waiver, Release & Authorization
I, the undersigned parent/guardian, hereby consent for my child to participate in Youth Tennis Clinics. In consideration of participation in the program, I hereby indemnify and hold harmless the City of Memphis, Great Base Tennis, Tennis Memphis and any sponsors of the program and its respective employees, staff, board members, officers, agents, successors. I release the same from any and all liability for any injury or illness which may be suffered by my child arising out of, or in any way connected with the program, and assume the risk for such injury or illness. I, the undersigned, have read this release and understand all of its terms and hereby execute voluntarily, with all knowledge and understanding of its significance. PUBLICITY RELEASE: I hereby give my consent for my child to be interviewed or photographed by the media and Tennis Memphis for purposes of website, social media, marketing, advertising, or newspaper publication. PARENT’S AUTHORIZATION: If I cannot be reached in an emergency, I hereby authorize any medical assistance or treatment deemed necessary in the event of any injury to my child while participating in any program activity. I agree that if my child does not have appropriate insurance coverage, I will pay all costs of medical services incurred on his or her behalf.