Troop Trip and Activity Notification Form

Troop Trip and Activity Notification Form

If you have taken the required Trip and Overnight Planning Training, you are approved to coordinate trips following the council guidelines and Safety Activity Checkpoints. Simply submit this notification form:

One Month Prior to Trip:

Day trip - more than 100 miles from your regular meeting location (except when you reserve a Girl Scouts of Western Ohio property or participate in a staff-led event)
Overnight trip - 1 to 4 nights (more than 100 miles)
High Risk Activity

Six Months Prior to Trip:

Extended trip - 5+ nights
International Trip

Contact your Program and Partnerships Department when planning begins for extended and international tirps.

Required for All Trips
Name of Troop Leader *

First Name Last Name
Troop Number *
Service Unit Name *
Service Unit Number *

Troop Leader's Address *

Street Address
Street Address Line 2
City	State / Province
Postal / Zip Code	Country

Phone Number *

Area Code Phone Number
Email *
example@example.com
Girl Scout Grade Level(s) *

Daisy Brownie Junior Cadette Senior Ambassador
Number of Girl Members Participating *
Number of Adult Members Participating *
Number of Non-Members Participating
Note: Additional insurance will be required.
Activity / Trip Information
What type of trip is this? *

High Risk Day Trip - more than 100 miles Overnight - 1-4 nights, more than 100 miles Extended - 5+ nights International
Travel Destination *
Start Date *

Month Day Year
Date Date Picker Icon
End Date *

Month Day Year
Date Date Picker Icon
Facility Name
Facility Phone Number

Area Code Phone Number

Facility Address

Street Address
Street Address Line 2
City	State / Province
Postal / Zip Code	Country

Name of Qualified First Aider
A first aider is an adult volunteer who has taken Girl Scout-approved first-aid and CPR training that includes specific instructions for child CPR.
Certification Type
We will be...

Horseback riding* Swimming* Boating* Skiing* Caving
* Denotes an activity that requires a High Risk Activity Form for each girl.
High Risk Activity Form completed for each girl, if needed? (Keep these with you).

Yes No

	Yes	No
High Risk Activity Form completed for each girl, if needed? (Keep these with you)
Facility's Certificate of Insurance on file at the Girl Scout Center? (Required for all high risk activities. Please attach this form below or have the facility send it to the Cincinnati Girl Scout Center)
Have you purchased additional insurance? (see Volunteer Essentials)

Upload Facility's Certificate of Insurance, if needed

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Cancel of
Trip Itinerary
Please list all major activity locations, hotels, etc. Upload the itinerary below if needed, and upload certificates of insurance.
Upload Trip Itinerary

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Cancel of
Upload Trip Budget

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Cancel of
Upload Certificates of Insurance for Troop Activities, if needed

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Cancel of
Transportation
Type of Transportation

Transportation provided by parents / caregivers* Private vehicle* Leased / rented vehicle* Chartered bus Train Plane
* Girl Scouts may not rent vehicles that carry more than 12 passengers, unless contracting through a commercial transportation business who provides professional drivers (e.g. school bus providers).

Please note, 15-passenger vans are not acceptable transportation.
List trip drivers name(s), license number(s), and expiration date(s):
Emergency Contact Information
An emergency contact person is usually the troop leader or another person designated by the troop leader.
Emergency Contact Name

First Name Last Name
Emergency Contact Phone Number

Area Code Phone Number
Emergency Contact Email
example@example.com
An emergency contact person for overnight/extended trips is someone who is not going on the trip and is designated to contact parents/guardians if there is an incident or change in travel plans.
Overnight / Extended Trip Emergency Contact Name

First Name Last Name
Overnight / Extended Trip Emergency Contact Phone Number

Area Code Phone Number
Overnight / Extended Trip Emergency Contact Email
example@example.com
By signing and submitting this form, I acknowledge that as the troop leader, I am responsible for:
- Meeting training requirements.
- Collecting written parent permission, health histories and medication permission.
- Ensuring all participating adults have completed the Volunteer Application Process and are registered Girl Scout
  members.
- Ensuring all girls participating are registered Girl Scout members.
- Following all safety activity guidelines including acquire additional insurance and certificates of insurance when
  necessary.
Should be Empty:

Troop Trip and Activity Notification Form

Required for All Trips

Activity / Trip Information

Transportation

Emergency Contact Information