CAS Conference Participation Support Program
Beginning 9/1/16, the College of Arts and Sciences (CAS) Conference Participation Support Program (CPSP) will operate on a non-competitive basis. Contingent upon the availability of funding, an annual allocation will be available to faculty in accordance with the guidelines and criteria noted below.
PROGRAM RULES
• The program will operate on an annual period of 9/1-8/31. • To be eligible, travel must begin between 9/1 and 8/31 of the current annual period. • Only one conference will be funded for an applicant during each annual period of 9/1-8/31. • This is a reimbursement-based program, travel advances will not be available. • Unused travel funds will not carry over into the next annual period. • Funds may only be used for travel expenses related to attendance at a regional, national or international conference where the applicant is an active participant (e.g., presenter, session organizer, committee chair, etc.) • Full-time faculty (tenure track or tenured) are eligible for the program. • All State, University at Albany (UA), CAS, and home department travel processes, procedures, rules, and regulations must be followed. • Incomplete or late applications will NOT be funded. • Faculty on leave (other than sabbatical) are not eligible.
FUNDING LEVELS
Funding is allocated as follows: Assistant Professor: $850, Associate Professor: $600
PROCEDURE
At least 30 days prior to the start of travel, the applicant must submit the following via the online form: - Completed CAS Conference Participation Support Program Request form, signed by the applicant’s department chair - Copy of the conference program/ announcement that includes conference dates and location - Copy of documentation of the applicant’s level of participation in the conference • The CAS Dean’s Office will review the applicant’s request and email a copy of the approved/denied Request to the applicant. • If the request has been approved by the CAS Dean’s Office, the applicant should arrange for and complete his/her travel in accordance with all applicable State, UA, CAS, and home department travel processes, procedures, rules, and regulations.
Upon completion of travel:
Expenses that were charged to a UA Travel Card • The applicant should reconcile his/her UA Travel Card as required by State, UA, CAS, and home department processes, procedures, rules, and regulations. • The applicant should work with the departmental Administrative Manager or Secretary to arrange expenditure transfers to the CAS Dean's Office CPSP account. Expenses that were not charged to a UA Travel Card • Not more than 30 days after the completion of travel or by September 30th, whichever comes first, the applicant should submit the following to the CAS Dean’s Office in AS-217: - Completed and signed travel voucher, including all supporting documentation that is required by State, UA, CAS, and home department travel processes, procedures, rules, and regulations
Agreement
*
I have read and understand the rules and procedures
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CAS Conference Participation Support Program Request Form
• Use this form to request use of your current year allocation from the CAS CPSP. • Funds may only be used to attend a regional, national or international conference where the applicant is an active participant (e.g., presenter, session organizer, committee chair, etc.). • Travel must begin between 9/1 and 8/31 of the current annual period; only one conference per period will be funded. • This form must be submitted to the CAS Dean’s Office at least 30 days prior to the beginning date of travel. • Follow all required State, University at Albany, CAS, and departmental travel processes, procedures, rules, and regulations.
Applicant Name
*
First Name
Last Name
Applicant Email
example@example.com
Applicant Signature
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Please sign using mouse or stylus on your device.
Clear
Today's Date
*
-
Month
-
Day
Year
Date Picker Icon
Applicant Rank/Title: (check one)
*
Assistant Professor (maximum allocation is $850; not to exceed actual expenses)
Associate Professor (maximum allocation is $600; not to exceed actual expenses)
Applicant Home Department Name
*
Africana Studies
Anthropology
Art & Art History
Atmospheric & Environmental Sciences
Biological Sciences
Chemistry
Communication
East Asian Studies
Economics
English
Geography & Planning
History
Languages, Literatures & Cultures
Latin American, Caribbean & U.S. Latino Studies
Mathematics & Statistics
Music & Theatre - Music
Music & Theatre - Theatre
Philosophy
Physics
Psychology
Sociology
Women's, Gender, & Sexuality Studies
Dean's Office
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Conference Information
Conference Name
*
Conference Location
*
Conference Start Date
*
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Month
-
Day
Year
Date Picker Icon
Conference End Date
*
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Month
-
Day
Year
Date Picker Icon
Sponsoring Organization Name
*
Participation Level
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Presenter
Session Organizer
Committee Chair
Attach Program/Announcement
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This should include your name, your level of participation, and the date of the conference.
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For Chairs Use Only
Please note that this section is for chairs use only - if you are a professor submitting this form, please leave this section blank and submit the form.
Chairs Approval - I have reviewed the application and supporting materials.
Approved
Not Approved
If not approved, please specify why.
*
Chairs Signature
Clear
For Dean's Office Use Only
Approval Date
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Month
-
Day
Year
Date
Notes:
Travel Card Amount
Voucher Amount
Total Amount Used:
Complete
Yes
No
Submit
Should be Empty:
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