2023 Marketplace Vendor Form Logo
  • Migration Marketplace

  • The Indiana Dunes Birding Festival invites businesses, artists, conservation organizations, and others who offer quality exhibits related to birds and nature to apply for the 2023 Migration Marketplace. 
     

    WHERE

    Indiana Dunes Visitor Center
    1215 N State Road 49, Porter, Indiana 46304

     

    WHEN 
    * all times are Central Time *
     
    Thursday, May 11th  11am-4pm
     
    Friday, May 12th  11am-4pm
    Optional: Birds & Brews (Friday 6pm-9pm)
     
    Saturday, May 13th  11am-4pm
     
    Sunday, May 14th 11am-2pm
     

     

    About the Indiana Dunes Birding Festival (IDBF):  The Indiana Dunes Birding Festival celebrates the dunes area's rich biodiversity and bird watching opportunities with the goal of positively impacting visitors and local residents through environmental education, conservation initiatives, and support of the local economy.

    Located in a commercial tent outside of the bustling visitor center shared by Indiana Dunes National Park and Indiana Dunes Tourism, the marketplace has been an integral part of the birding festival since 2015. The marketplace is open to the public at no charge. Nearly 1000 people (including registered festival attendees, walk-in attendees, and the public) attend the festival each year.

    Registration Fee: $125 Allows you to operate as an exhibitor during all 4 days of the Migration Marketplace. Exhibitors also have the option of operating during the Birds & Brew event which will take place inside the Marketplace tent on Friday, May 12th from 6pm-9pm.

    * Sponsors of the IDBF at the Red-headed Woodpecker level ($1000) or higher are eligible for a complimentary single booth space. Sponsors should still complete the application form to communicate intent to utilize a booth space, but the registration fee will be waived. If you are a qualifying festival sponsor, use the coupon code SPONSOR at check out below. 

    Booth Space: Each booth is an area of approximately 10’x10' space under a large commercial tent. IDBF will provide exhibitors with a single 6 foot table and two chairs. Electricity is limited. Access is available first-come, first-served ($50 additional fee) and must be requested at the time of application. WiFi will be available for the purpose of conducting point of sale transactions or other low data usage activities. Streaming or downloading music, video, or other large amounts of data is NOT allowed. 

    Exhibitor Applications: Indiana Dunes Birding Festival reviews each application to determine the appropriateness of the exhibit in relation to the bird and nature themes of the festival. Spaces are assigned on a first-come, first-served basis and are not guaranteed until the registration fee is received by IDBF. For your convenience, you may submit immediate payment below.

    If an application is not accepted for any reason, the exhibitor will be notified and IDBF will issue a full refund.

    If there is no booth space available, the exhibitor will be notified and given the opportunity to be added to a waitlist or receive a full refund.

    No exhibitor shall assign or share space without the consent of IDBF. 

  • 2022 Migration Marketplace

    Exhibitor Application
    • 2023 Migration Marketplace Exhibitor Application 
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    • Silent Auction:

      Please consider donating to our silent auction which raises money for the IDBF Stewardship Fund and facilitates education, conservation, and research projects in Indiana and beyond.

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    • Registration Fees 
    • Migration Marketplace Registration Fees

      For your convenience, you can submit your application and payment immediately through this online form.
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              • To submit registration fees by check, please complete the application online, but do NOT select a booth type or other items to add to your cart. You will be able to submit the application without payment only if you have a $0.00 balance in your cart. You can then make check out to Indiana Audubon Society, and include Migration Marketplace in the memo.

                Mail check to:

                Indiana Dunes Birding Festival
                Attn: Migration Marketplace
                P.O. Box 820
                Chesterton, IN 46304
                 
                *Booth space is not guaranteed until payment is received.

              • By Submitting An Application, You Agree To These Terms 
              • Information and Expectations for Exhibitors

                Set-up/Tear Down: Exhibitors may begin setting up at 7:00am each day of the event. Vehicles may pull up near the tent entrances for loading only. There is abundant lot parking on site.

                If you will be using electricity, please bring a heavy-duty extension cord. 

                All booths should be complete and ready for business by 11am each day.

                Booths should be staffed during the functioning hours of the Migration Marketplace. IDBF is not responsible for any booth displays or items left unattended.

                Booths may not be torn down prior to the close of the Marketplace on any day. Exhibitors will have 2 hours after the close of the Marketplace to tear down (times vary based on daily Marketplace hours). 

                Merchandise is NOT secure during the overnight hours. Exhibitors should expect to tear down at the end of each day. 

                 

                Cancellation Policy

                Exhibitor cancellations received in writing prior to April 1st will receive a full refund, minus a $25 processing fee. 

                No refunds will be issued beginning April 1st.

                If IDBF cancels the event, exhibitors will have 3 options:

                • Donate all or part of the registration fee to the Indiana Audubon Society (503c non-profit). Vendors will be offered priority registration for the Migration Marketplace the following year.
                • Roll-over the balance paid and secure a booth space in Migration Marketplace the following year.
                • Receive a full refund.

                 

                Additional Details 

                All exhibitors shall conduct business in accordance with all laws and highest standards of business ethics.

                Indiana has a 7.0% sales tax rate. For more information about conducting business in Indiana visit IN Biz or the Indiana Department of Revenue.

                Indiana Dunes Birding Festival reserves the right to decline and prohibit any booth or part of a booth which in its opinion is not proper or in accord with the purpose of the Migration Marketplace. This reservation concerns persons, conduct, printed matter, or any other thing which may affect the exhibit.

                IDBF will exercise reasonable care for the protection of the exhibitor’s materials and displays, but the exhibitor assumes all obligations of risk or loss. There is no overnight security on site. Exhibitors should expect to tear down at the end of each day. 

                Freight deliveries should be pre-arranged with the festival staff and delivered to the Indiana Dunes Tourism Visitor Center no earlier than Monday, May 8th. Contact Kristen Sweinhart at idbfmigrationmarketplace@gmail.com. 

                Smoking is prohibited in the marketplace.

                The IDBF monitors Covid-19 safety guidelines and recommendations set by the CDC as well as any state and local regulations. Exhibitors are required to comply with Covid-19 safety guidelines IDBF has in place at the time of the event. 

                 

                Liability and Indemnities: The Exhibitor agrees to indemnify and hold harmless IDBF, its appointed and elected officials and volunteers while acting within the scope of their duties as such, from and against all claims, demands, loss, or liability of any kind and character, including costs of defense, arising out of or in any way connected with the Exhibitor's use of the facilities specified in this agreement.

                The Exhibitor, named above, agrees to read and follow the rules and regulations of this entire agreement. This agreement is legally binding between the Exhibitor and IDBF, according to the terms and conditions specified herein upon written acceptance by IDBF. This constitutes the entire agreement between the Exhibitor and IDBF and no other agreements would be deemed to exist or binding upon either party. Any and all changes to this agreement must be in writing and approved by the IDBF. IDBF reserves the right to cancel this agreement at any time for any reason.

                By participating in the Migration Marketplace, Exhibitors agree to allow names and images of the booth, staff, and products to be used for publicity or other purposes at the discretion of Indiana Dunes Birding Festival. 

              • Questions?

                Contact the IDBF Migration Marketplace at idbfmigrationmarketplace@gmail.com
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