We are a PASA, Program Approved Service Agency, and a HCA, Home Health Care Agency (License B). We are approved to offer many services. The goal of this is to be able to serve and assist in helping providers and clients to come together. 

The purpose of this next portion is twofold:

1) So every one knows what we are capable of doing, even when they are services you do not provide (if you want to start providing different services, just let me know)

2) To make sure everyone understands what the services are. We are obligated to provide services within certain parameters

All providers are responsible for the well-being of their clients.

• Observation and maintenance of the home environment, activities of daily living awareness, and social environment that ensures the safety and security of the consumer which includes safe hygiene practices such as washing hands.
• Reports must be filed when there is a concern.
• Companionship including, but not limited to, social interaction, conversation, emotional reassurance, encouragement of reading, writing and activities that stimulate the mind.
• Completion of appropriate service notes regarding service provision each visit. Appropriate means that service aligns with the plan, rules and regulations definition and offers details when needed in narrative format. Documentation shall contain services provided, date and time in and out, and a client/caregiver electronic confirmation that care was provided.
  • Details = when notes are read, someone who is not there automatically know what happened during the session.
  • Audit Note 1: The state looks for HOW clients communicate their needs (especially for community connection notes)
  • Audit Note 1: Minimum guidelines, 1 hour = 1 sentence narrative (some services such as homemaking are a checklist while others we have details ongoing notes that we score)

IRS tax calendar!

The schedule works out like this:

For income received Jan. 1 through March 31, estimated tax is due April 15.
For income received April 1 through May 31, estimated tax is due June 15.
For income received June 1 through Aug. 31, estimated tax is due Sept. 15.
And for income received Sept. 1 through Dec. 31, estimated tax is due Jan. 15.

The self-employment tax rate is 15.3%. The rate consists of two parts: 12.4% for social security (old-age, survivors, and disability insurance) and 2.9% for Medicare (hospital insurance).

Family Caregivers and Self-Employment Tax
Special rules apply to workers who perform in-home services for elderly or disabled individuals (caregivers). Caregivers are typically employees of the individuals for whom they provide services because they work in the homes of the elderly or disabled individuals and these individuals have the right to tell the caregivers what needs to be done. See the Family Caregivers and Self-Employment Tax page and Publication 926 for more details.

Business expenses are the cost of carrying on a trade or business. These expenses are usually deductible if the business operates to make a profit.

What Can I Deduct?
Cost of Goods Sold
Capital Expenses
Personal versus Business Expenses
Business Use of Your Home
Business Use of Your Car
Other Types of Business Expenses

Your Employer Identification Number (EIN) is your federal tax ID. You need it to pay federal taxes, hire employees, open a bank account, and apply for business licenses and permits.

It's free to apply for an EIN, and you should do it right after you register your business.

Online Learning Tools

Self-Employed Individuals Tax Center, includes everything, which I have pulled a few and posted them below

The Small Business Taxes: The Virtual Workshop is composed of nine interactive lessons designed to help new small business owners learn their tax rights and responsibilities.

The IRS Video Portal contains video and audio presentations on topics of interest to small businesses, individuals and tax professionals.

IRS walkthrough of having a business and being self employed 

How Do I Make My Quarterly Payments?

Estimated tax is the method used to pay Social Security and Medicare taxes and income tax, because you do not have an employer withholding these taxes for you. Form 1040-ES, Estimated Tax for Individuals (PDF), is used to figure these taxes. Form 1040-ES contains a worksheet that is similar to Form 1040. You will need your prior year’s annual tax return in order to fill out Form 1040-ES.

Use the worksheet found in Form 1040-ES, Estimated Tax for Individuals to find out if you are required to file quarterly estimated tax.

Form 1040-ES also contains blank vouchers you can use when you mail your estimated tax payments or you may make your payments using the Electronic Federal Tax Payment Systems (EFTPS). If this is your first year being self-employed, you will need to estimate the amount of income you expect to earn for the year. If you estimated your earnings too high, simply complete another Form 1040-ES worksheet to refigure your estimated tax for the next quarter. If you estimated your earnings too low, again complete another Form 1040-ES worksheet to recalculate your estimated taxes for the next quarter.

See the Estimated Taxes page for more information. The Self-Employment Tax page has more information on Social Security and Medicare taxes.

The Electronic Federal Tax Payment System® tax payment service is provided free by the U.S. Department of the Treasury. After you've enrolled and received your credentials, you can pay any tax due to the Internal Revenue Service (IRS) using this system.

You can always make a tax payment by calling our voice response system at 1.800.555.3453. Follow the prompts to make your payment.

• Separate business and personal expenses
• Automatic mileage tracking
• Send invoices on the go
• Maximize your Schedule C deductions
• Quarterly estimated taxes calculated automatically

Here is a link to explore Colorado’s tax page

You don’t have to pay estimated tax for the current year if you meet all three of the following conditions.

You had no tax liability for the prior year
You were a U.S. citizen or resident for the whole year
Your prior tax year covered a 12-month period