CHINATOWN MERCHANTS ASSOCIATION

December 5, 2018

Dear Club/Entertainer

Happy Holidays! As you are probably aware, Chinese New Year’s is coming up on February 5th, 2019. This could only mean one thing, the annual “Night in Chinatown” Festival and Parade is coming up on Saturday, February 2nd, 2019. This all day and all night, street fair and block party is scheduled to start at 9:00 a.m. and end at 10:00 p.m. This year promises to be exciting as we celebrate the Year of the Pig!

This year, we will be trying something new since last year, the event was cancelled. We will have three entertainment areas spread out on Maunakea and Smith Streets.

I will be coordinating two Cultural Entertainment Areas on Maunakea Street and Smith Street. As mentioned, these are “Entertainment Performance Areas” meaning that all the performances will be done on the street.

We are trying to implement crowd interaction and at the same time cut costs associated with renting a free standing stage. All entertainment performance areas will have a sound system and lighting to showcase your performances.

One area will be located close to King and Maunakea Street and the other will be located at Smith and Pauahi Street. Each performance area will be named the King Street Performance Area and the Pauahi Street Performance Area respectively.

Once again, each performance area will have a sound system equipped with two mics and a c.d. player. If you are using an Ipod, Ipad, Iphone, etc., please bring the necessary plug/adapter to hook up into the sound board.

Entertainment is scheduled to start at about 5:30 p.m. and end at 9:30 p.m. Ideally, we would like to have our entertainment in half hour increments. We welcome any entertainment from 12:00 noon to about 3:00 p.m.

if any group or organization wishes to perform during these time periods. (The parade is scheduled to start at 4:30 p.m. with check in time at 3:30 p.m.) If you would like to participate in the parade, please contact Denton Chun at #375-2488 or email: denton8228@gmail.com

We have enclosed both a rules and entertainment agreement and entertainment time slot request form for you to fill out and also ask for you to fill in a short biography/description about your group/organization so that we may be able to promote/publicize you accordingly.

If you have any questions regarding entertainment, please feel free to contact me at 947-3259 during the evenings or you may call me on my cellular at 233-8833. You may also email me: chinatown@hawaii.rr.com We look forward in your participation!

Sincerely,

Paul Chun

Cultural Entertainment Coordinator

Encls.

Please choose your top 3 stage requests (Subject to availability)

NIGHT IN CHINATOWN RULES AND REGULATIONS

Dear Participant:

Your organization is cordially invited to participate as an entertainment participant with the Chinatown Merchants and all spectators in Chinatown on February 2, 2019. All entertainment participants shall follow the general rules and guidelines that we have implemented as well as rules that we have agreed to abide by with the City & County of Honolulu permit department, Honolulu Police Department and the Honolulu Fire Department.

Your participation is greatly appreciated and welcomed.

RULES and ENTERTAINMENT AGREEMENT

The following Rules and Entertainment Agreement will govern admission to the Night In Chinatown stage performances. Please read carefully before signing for your entertainment group. We are appreciative of your participation and would like every entertainment group to have an enjoyable participation, however in the event your organization or your participants breaches any provision of this Agreement, the Entertainment Chairman, Event Chairman and/or Event Director reserves the right to remove your entertainment group from the stage and/or event premises at anytime.

1. D.B. Productions, Inc. and/or Chinatown Merchants invites your organization to participate as an entertainment group.

2. Your displays and performances must be appropriate, in good taste, not offensive, not obscene and/or not abusive to the general public.

3. Your entertainment group must follow directions and instructions.

4. If your entertainment group is distributing anything to the public or receiving anything from the public, your organization will be fully responsible for all injuries, liabilities, damages, etc. and indemnify D.B. Productions, Inc., Chinatown Merchants, all of its officers, directors, volunteers and agents from the injured parties.

5. Any items left on the stage or stage area by your entertainment group shall be picked up by your entertainment group.

6. Your organization is allowed to set up, perform and break down all of its equipment, etc. within the time allowed. Your organization must be time consciences and respectful to other performing entertainment groups.

7. After the event, a survey will be provided and you must return to the Entertainment survey to the Entertainment Chairman and/or Chinatown Merchants.

For more information and questions, please call Paul Chun at (808) 233-8833, Email: chinatown@hawaii.rr.com

E-Mail reply only to: Paul Chun

OUR THANKS TO ALL OF YOU FOR COOPERATING WITH THESE RULES.

WE WISH YOU A SUCCESSFUL WEEKEND!

Please sign below indicating your acceptance to follow the RULES and ENTERTAINMENT AGREEMENT.

I/We have been issued, received, have read, completely understand and will abide by the Rules and Entertainment Agreement for the Night in Chinatown event sponsored by D.B. Productions, Inc. and Chinatown Merchants.. I/We fully understand that any violation of these rules may result in your entertainment group being removed from the stage and event. I/We further understand that the D.B. Productions, Inc. and/or Chinatown Merchants are not liable and will not be held responsible for any loss, injury and/or damages to your organization.

and AGREED TO THE ABOVE TERMS, CONDITIONS and AGREEMENT.