Applications are reviewed and juried. There is no application fee, however, there is a $100.00 Deposit required upon approval, in addition to the vendor fees referenced-above. Please complete all fields. If we require additional information and/or images, our vendor director, Cynthia Vela, will contact you via the referenced contact information completed by applicant. Vendor Registration Application Deadline is March 15, 2019, unless otherwise informed and/or the event is full prior to that date. Once approved, you will receive an Indemnity Agreement Vendor Contract via email, to be signed and returned via email @ email@example.com and an Invoice, via Square, DUE UPON RECEIPT! IF YOU CANNOT PAY VIA SQUARE, PLEASE CONTACT CYNTHIA VELA TO MAKE OTHER ARRANGEMENTS FOR PAYMENT. Once your payment has been received in full and your Indemnity Agreement signed and returned to EESG, your application will be complete and you will be added to the vendor participant roster.
Booth Assignments are generated the week prior to the event and a load-in, load-out instruction email will be sent out to all participants, along with your booth assignment information. Load in will commence on Saturday, April 6th in group tiers beginning at 11:00 am. Load-out will commence at 7:15 on Sunday, April 7th in group tiers. Security will be assigned and present during open hours and overnight. Vendors can leave their set up overnight. EESG, SECURITY and DISCOVERY GREEN are not responsible for any damage, theft or uncontrolled damage due to unforeseen weather conditions.
Electricity is provided in each booth. The event will carry into night hours, therefore, vendors are required to bring their extension cords and lights, including but not limited to, surge protectors, tape for taping down loose wires, zip ties and accessories needed to create a safe vendor space for attending patrons.
Tents: Aztec will be providing tents and weights. However, it is the vendors responsibility to bring their own tables, chairs, linen or cloth table covers, booth set ups, signage, extension cords, duck tape for extension cords, etc. or whatever is required for vendor's booth set up. OUTSIDE TENTS, PROPANE and GENERATORS ARE PROHIBITED. Vendors are to respect their neighbors spaces and instructed not to move their tent set up, interfere with their neighbors area and/or exceed the purchased space allotted, drill holes in concrete, deface vendor space and/or damage Discovery Green premises. Vendors are require to maintain a clean and respectable environment during the festival and must not leave vendor booth space unattended.
As mentioned above, vendors will receive load in/load out requirements, map, booth assignment and other information regarding this event the week prior to the weekend of the event date. Food Vendors must wear appropriate safety and compliant service ware according to the Harris County Health Department's rules and regulations/requirements.