Hesburgh Libraries Digital Collections Request Form
This form is used to submit digitization and digital collections requests for materials owned by Hesburgh Libraries. Please answer the questions below to the best of your ability. The information provided in this form will help route your request to the appropriate department. A Case Manager will respond within 1 business day to arrange a consultation or provide a follow-up contact. If you have any questions or concerns, please contact us at casemanager-list@nd.edu
Your Name
First Name
Last Name
Email
example@example.com
Your University Affiliation
Library Faculty or Staff
Graduate or Undergraduate Student
Campus Faculty or Staff
Postdoctoral Fellow
Unaffiliated
Primary Project Rationale
*
Represents a unique collection of material
Requested by patron
Needed for class
Upcoming anniversary, milestone, or event
What is your supervisor's name?
Is your supervisor aware of this project?
Yes
No
Who will be the Case Manager for this? If you have someone in mind, fill in the blank.
Me
I don't know
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Course Curriculum Digitization Follow-up
Please provide the course number and semester this material is needed for.
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Availability
Are any of the items available online elsewhere?
Yes
No
I haven't looked yet
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Available Elsewhere
Where can you currently access this item?
HathiTrust
ArtStor
JSTOR
Web of Science
Ebsco Host
Internet Archive
Where can you currently access all or part of this collection?
HathiTrust
ArtStor
JSTOR
Ebsco Host
Internet Archive
Is the currently existing resource complete?
Yes
No
I don't know
What do you hope to achieve with this digitization request that is otherwise not being fulfilled by the existing resource?
Improve scan quality
Include missing components
Add OCR capabilities
Full color scanning
What do you hope to achieve with this digitization request that is not otherwise being fulfilled by the existing resource?
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Scope of Work
These questions refer to the physical format and number of items within the digitization request.
What is the name of your project?
Please choose a title for your digital project (this can be adjusted later in the process).
Describe the project, including the scope and purpose.
If you are requesting specific items, please list them here. Please include any unique identifiers (e.g., call numbers, Aleph IDs, shelf mark, etc.)
Where are these items located? Please select all that apply.
Branch Library
Hesburgh Library General Collection
Rare Books and Special Collections
University of Notre Dame Archives
I'm not sure
What is the primary format of the collection?
Text-based objects (e.g. book, pamphlet, newspaper, etc.)
Audio material
Video material
Photographs
Maps/Posters
Slides/Negatives
Artwork
3D objects
Digital materials needing further work (e.g. research data, media files)
Are there any additional formats?
Yes
No
I'm not sure
Which other formats are present in this collection? Please select all that will need to be digitized and/or described.
Text objects (e.g. book, pamphlet, newspaper, etc.)
Audio material
Video material
Photographs
Maps/Posters
Slides/Negatives
Artwork
3D Objects
Digital materials needing further work (e.g. research data, media files)
How many items are in this collection?
less than 10
10-100
101+
Has this collection already been vetted for duplicates?
Yes
No
I don't know
Who is the audience/end user?
What do you foresee as the "completion" of this request? Please select all that apply.
Added to CurateND, Marble, HathiTrust, Internet Archive, or other repository.
Online exhibit (e.g. DEC exhibits, like "Fighting Words")
Archived materials in a secure repository with no public web presence (i.e. digitization for preservation purposes)
Folder of digital files you will manage (Note: DAPOS will retain master copies of the digital images.)
Is there a "Must Complete By" date for this project? If so, what is it?
-
Month
-
Day
Year
Only enter a date if there is a hard deadline the project must be completed by.
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Text-Based Follow-up
Which of these best describes the text-based material(s)? Select all that apply.
Book
Pamphlet
Newspaper
Poster
Manuscript
Please provide any additional information you feel could prove helpful
"tightly bound spine", "fragile newspaper clippings", "hand-written journal", etc.
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Audio Material Follow-up
Which of these best describes the audio material(s)? Select all that apply.
CD
Vinyl Record (33's, 45's, or 78's for example)
Cassette
Reel to Reel recording
Please provide any additional information you feel could prove helpful
"heavily scratched vinyl", "Wrinkled/cracked cassette tape", "Unlabeled/Mystery recordings", etc.
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Digital Materials Follow-up
Which of these best describes the digital material(s)? Select all that apply.
Digital Audio/Video files
Dataset/Database
Image files (jpegs, tiff, etc.)
Floppy disk
External storage device (e.g. Hard drives, flash drives, etc)
Please provide any additional information you feel could prove helpful
"I need OCR help", "my images need color-correction", "I need to strip out a section of larger file", etc.
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Video Material Follow-up
Which of these best describes the video material(s)? Select all that apply.
DVD
Projector Film
VHS Tape
BetaMax Tape
Please provide any additional information you feel could prove helpful.
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Slides/Negatives Follow-up
Which of these best describes the slides or negatives? Select all that apply.
35 mm slides
35 mm film negatives
Large format negatives (4x5's, etc)
Lantern slides
Please provide any additional information you feel could prove helpful.
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Preservation of Physical Materials
The Preservation Department should be consulted prior to initiating any digitization project. This ensures the safety of the original media and will help expedite the workflow.
Has the Preservation Department examined all or part of this collection?
Yes
No
I'm not sure
Is the material stable enough to digitize?
Yes
No
I'm not sure
Does the material show any signs of previous repair/reformatting?
Yes
No
I'm not sure
Please provide any additional information you feel may prove helpful.
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Equipment
Do the libraries have access to the equipment to digitize this type of media?
Yes
No
I'm not sure
Please provide any additional information about your equipment needs.
Copyright Concerns
If you have any questions or are uccertain about the copyright status of the item(s) in your request, please contact the Hesburgh Libraries Copyright team at hl-copyright-list@nd.edu.
To the best of your knowledge, is the item and/or collection currently free of copyright constraints?
Yes: ready and open to use
Mixed: some items are available for use, some need further analysis
No: there are rights concerns that I need help with
I don't know
Please provide any information you have about the copyright status of the items.
Are you willing to help secure copyright permissions?
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Translations and Transcriptions
Offering multiple translations of a document, especially one not already in English, will increase the likelihood that it is actively used.
Does the collection/object need to be translated from one language to another?
Yes
No
I'm not sure
Do you require a transcription?
yes
no
I don't know
Translation Follow-up
Are you qualified to provide this translation or will you need assistance?
I will translate
I will need assistance
What translation concerns do you have?
What languages are the originals in?
Spanish
French
Latin
German
Russian
What language are the originals in?
Spanish
French
Latin
German
Russian
Organization
Having an organizational system in place prior to digitization is essential. It will help influence the pace of the project, and help avoid any oversights as you proceed.
Is this collection already organized?
Yes
No
I don't know
Previously Unorganized Collections
Can this collection be organized?
Yes
No
I don't know
If "yes", what will your organizing scheme be?
Chronologically
Geographically
By Contributor
By Media
By Topic
Additional Comments
Please provide any information you feel is relevant or unique to your request that may prove helpful.
Name
First Name
Last Name
Submit
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