2019 Asheville Holiday Parade Applications

Holiday Parade Application Form 2019

Parade Participants
Hello parade applicants,

Thanks for your interest in the Asheville Downtown Association's 2019 Holiday Parade, presented by Bojangles! The event will take place on Saturday, Nov. 23 at 11 AM.

Asheville Holiday Parade is a complex event with many moving parts, dozens of staff and volunteers, and more than 100 entries. It only runs smoothly if everyone follows the rules, implements our guidelines and follows direction from organizers. Please consider your neighbors and work toward the best interest of the overall event as you make plans and communicate with your group.

2019 Theme: Peace On Earth

Grand marshal: Madeline Delp, Ms. Wheelchair USA

Our parade committee will evaluate parade applications based on creativity and effort, so please plan carefully before submitting this application. Your submission will also help us with planning, so be as specific and accurate as possible. NOTIFICATION IS REQUIRED IF INFO CHANGES.

This application + payment is due by Friday, Sept. 27, at 5 PM. Applications will only be evaluated once payment is received. You will need to fill out the entire application to submit it (online only), and answers cannot be saved, so please gather your info prior.

Looking forward to another great parade!

J. Nicole Bentley

Director of Membership and Sponsorship

Asheville Downtown Association

nicole@ashevilledowntown.org // (828)-251-9973

Contact Information
Business/Group Name*
Business/Group Phone Number*

Area CodePhone Number
Main Contact Person*
Name and title
Main Contact's Cell*

Area CodePhone Number
Main Contact's Email*
Name and title
Additional emails to copy on parade-related communications*
Name and title
Day-of-Parade Contact Person (if different than main contact)
Day-of-Parade Contact's Cell (if different than main contact)

Area CodePhone Number
Organization's Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Approximately how many times has your group participated in this parade?*
Did you participate last year?*

YesNo

Parade Entry Description
Please be creative and PLAN your entry carefully before applying. Parade entries must comply with all 2019 parade rules. Please read rules fully before proceeding. They are available as a PDF document on ADA's website on the parade page (HERE).

Here are some highlights:
- All vehicles (except those pulling floats) must be FULLY DECORATED. We will not accept logo vehicles as entrants without full decoration. Use of the theme is strongly encouraged.
- Everyone walking in the parade must be dressed for a parade (coordinated outfits or in costumes). There is only one Santa, so no entrants may dress as Santa. Hats, elves and reindeer are okay.
- NO CARDS OR HANDOUTS may be given out UNLESS attached to candy or other gift. NO THROWING ANYTHING. Items can only be handed to spectators who are interested.
- Parade entrants agree to follow direction of parade marshals, parade staff, volunteers, police and other officials.
- The entry described on your application must be the same as what is presented at lineup.
- We cannot accept politically related entries.
- NEW: Entrants must provide a photo of their fully built entry by Friday, Nov. 8, at 5 PM for evaluation by the parade committee. Please plan your build accordingly.
Entry Name*
Describe your parade entry here. Be specific and describe all aspects of the entry, including visuals, outfits, giveaways, etc. Vague entries will not be accepted.*
Full description is required for approval.
MEDIA SCRIPT (Max 40 words): Provide a short description of your entry, business or group, to be read by the TV anchors.*

No ad or sales copy will be accepted.0/40
How many floats are in your entry?*
How many vehicles are in your entry?*
List vehicle types.*
How many people will ride on your vehicle/float?*
How many people will be walking?*
How many feet long is your entry in total? Include all vehicles/components and OVER ESTIMATE, so we have enough space in the lineup. *
Does your entry include any animals? If so, what type and how many of each? Who are the handlers? NOTE: Pets are not permitted with individual entries. Only animal-related nonprofit groups may include animals with their entry. All animal entries require at least one person walking behind to clean up any droppings. All parade horses must have proof of negative Coggins test.*
Does your entry include music? If so, please describe how it will be implemented and whether you plan to amplify this with speakers. Accepted speakers must face the crowd/sides (not forward or backwards).*
What other details might we need to know to ensure a smooth parade day for you?*

Parade Performances
The performance stop is at the intersection of Biltmore and Patton Avenues, and last 60 seconds plus 15 seconds for setup. If you run over 60 seconds, you will be stopped.

Only groups with professional performances will be allowed performance stops. If requesting to perform for judges and TV anchors, you must provide a web link to a video of your rehearsal or similar performance for review by our parade committee.

The video link AND accompanying music file is due by Friday, November 1, at 5 PM. There will be no duplication of music among groups, so first come, first served.
Are you requesting a performance stop for your group? If so, describe the performance in detail. *
If available, include a web link to your performance or a similar performance.

Sign agreement
HOLIDAY PARADE PARTICIPANT CONTRACT

I, the undersigned, understand that completing this application does not guarantee my entry's approval. I agree that if my entry is approved, it will meet all specifications as noted in the 2019 rules and that I will ensure each member of my group reads and understands the rules associated with this application. I understand that the entry fee will be forfeited, and I will not be allowed to go through the parade if my group violates these rules and regulations. My group is fully responsible for its actions, and it holds the parade sponsors and coordinators harmless from any and all claims for damages, injuries (including death) and property damage arising from our involvement in the 2019 Asheville Holiday Parade. I release the Asheville Downtown Association, The City of Asheville, the parade committee, parade director, ADA staff and board members, volunteers and affiliates of the foregoing of responsibility for any indemnity.
Signature:*

Clear
Print name and title:*
Questions? Email nicole@ashevilledowntown.org.
Should be Empty:

Holiday Parade Application Form 2019

Contact Information

Parade Entry Description

Parade Performances

Judging, Float Rental, Payment, etc.

Sign agreement