The primary purpose of all Toledo Lucas County Public Library (referred to herein as the “Library”) spaces is to provide Library service. Main Library’s Work Space on the Parking Level is available and appropriate for use by individuals, groups and organizations to further their efforts in nonprofit and business development. The following policies apply to such use:
1. Outside groups or organizations are invited to apply to use the Work Space for an extended length of time. There is also limited opportunity to use the Work Space outside of normal Library hours.
2. Applications will be reviewed by a Work Space Committee that shall include, but is not limited to: the Library’s Director, Main Library Manager, Business and Workforce Manager, and Development Manager. Applicants will be notified of the status of their application as soon as possible.
3. Priority will be given to applicants who:
seek to be catalysts for positive change in our region and perhaps beyond
are aligned with the Library’s mission to “engage all of our communities and inspire lifelong learning”
want to bring several nonprofits together to leverage their impact in the community
provide participatory activities or services
will maximize other spaces in the building (gallery, studio spaces, etc.)
are Lucas County residents
4. Applicants who are selected will meet with Library representatives, in advance of occupying the Work Space, to mutually agree on a plan for the work that can happen in the space.
The following policies and practices which govern other Library meeting rooms also apply to the Work Space:
5. All events held at Main Library require 30-day written approval from the Library. All events need to be conducted in an orderly manner, and in full compliance with applicable laws, regulations and the Library’s Behavior Guidelines. Spaces must be used in accordance with Library policies and practices. The Library reserves the right to decline any suggested event.
6. Food and beverages are permitted in the Work Space. All food and beverages must be cleared at the end of each day. We encourage using our food vendor, Sarnies at the Library.
7. Alcohol is not permitted in this space under any circumstances.
8. Materials cannot be nailed or taped to any Library wall or structure.
9. Smoking is not allowed on Library premises, including the rooftop garden and the parking garage.
10. Parking in the Library garage may be used, subject to availability.
11. Before the successful applicant begins their use of the Work Space, both parties will do a walk-thru, agreeing to the condition of the furniture, surfaces and equipment. At the conclusion of the agreed upon time in the Space, the Library will inventory the area to ensure that everything is in the same condition as it was at the beginning of the occupant’s use. The Work Space occupant agrees to pay for any damages, as deemed by the Library, incurred during their use of the space.
12. The Library will conduct an audio-visual (A/V) orientation session for each group using the Work Space. Applicants will contact Library staff to resolve any A/V issues. Failure to consult the Library and/or damage to A/V equipment, as deemed by the Library, will result in fees to the user.
13. Work Space occupants are expected to configure the existing furniture for their own use. Any damage to the furniture, as deemed by the Library, will result in additional fees to the user.
14. Should the Work Space occupant decide to terminate their use of the Space before the agreed upon schedule, they must notify the Library in writing and receive a confirmation from the Library.
15. The Library may also terminate the use of the Space with ten days’ written notice to the occupant.
16. The Work Space occupant will indemnify, defend and hold harmless the Library, its agents, officers, trustees and employees from and against any and all liability claims, demands, costs, expenses, fees, fines, penalties, suits, proceedings, actions and causes of action of any and every kind of nature arising out of or in any way connected with the Occupant’s use or occupancy of the Property.
17. Work Space occupant agrees, at its sole expense, to defend the Library against, and to indemnify and hold the Library harmless from any and all damages, costs, claims, suits, actions, liabilities, obligations, losses or expenses, including reasonable attorney fees, presented by any third party against Work Space occupant or the Library, as a result of any personal injury, death or property damage arising from (a) the use of the Work Space Area by Occupant or (b) the negligence or breach of this Agreement by Work Space Occupant or Occupant’s employees, contractors, agents, representatives or guests.
18. Work Space occupant agrees to accept personal responsibility for personal property while on the premises.
19. This “Use Policy and User Agreement” must be completed by a legal adult authorized by his/her organization to enter into this agreement and is responsible for adhering to these regulations and for the orderly conduct of the group and/or visitors while on Library premises. In the event of any damage to the Library and/or equipment, that individual, as well as the organization, will be liable. The applicant takes responsibility for seeing that attendance does not exceed the posted capacity of the Work Space, and that all/any changes to the agreed upon program are communicated to the Library’s Business and Workforce Department at 419.259.5214.
THIS AGREEMENT DOES NOT CREATE A LANDLORD-TENANT RELATIONSHIP. PARTICIPANTS ARE MERELY GRANTED A LICENSE FOR LIMITED USE OF LIBRARY SPACE.